Receptionist African Virtual University

The African Virtual University (AVU) is a Pan African Intergovernmental Organization established by charter with the mandate of significantly increasing access to quality higher education and training through the innovative use of information communication technologies.

A Charter, establishing the AVU as an Intergovernmental Organization, has been signed so far by fourteen (14) African Governments - Kenya, Senegal, Mauritania, Mali, Cote d’Ivoire, Tanzania, Mozambique, Democratic Republic of Congo, Benin, Ghana, Guinea, Burkina Faso, Niger and South Sudan.

The AVU has its headquarters in Nairobi, Kenya and a Regional office in Dakar Senegal with Host-Country Agreements and Diplomatic Status with the two governments

The AVU is now seeking to fill the position of a Receptionist.

Summary:

The Receptionist will provide administrative support to the organization and maintain a professional company image through in-person phone and email interaction.

Scope of Work & Deliverables:

The Receptionist will be expected to perform/deliver the following:

• Answer telephone calls and transfer them to the appropriate staff member.
• Receive and welcome clients and visitors in the organization.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Collect, Sign for and distribute mail packages.
• Organize and coordinate office cleaning.
• Setup and coordinate meetings and conferences.
• Support staff in assigned project based work.
• Maintain an adequate inventory of office consumables (Cleaning and Kitchen Supplies)
• Other duties as assigned

Competencies, Skills and Attributes:

• Must be a mature, respectful and honest person of high integrity that is able to work in a team and make meaningful contributions to the team objective.
• Good communication and sound report-writing skills will be an added advantage.
• Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision.
• Should be willing, ready and able to perform other duties as delegated to him/her by the immediate supervisor

Experience and Qualification:

• The successful applicant must possess at least a C Plain in O’ Level
• Possess a business diploma or qualified in secretarial duties and be proficient in computer packages.
• Basic reading, writing, and arithmetic skills required.
• Knowledge of Microsoft Office and telephone protocol.
• Have excellent communications skills, excellent interpersonal skills and able to work under pressure with minimum supervision.
• The applicant must have 4 years of work experience.
• Knowledge of French is an added advantage.
• Possession of a Business degree will be an added advantage

Your application will include a detailed curriculum vitae, electronic versions of your certified certificates, names and contact addresses of three professional referees, current and expected salary sent to job@avu.org

Website: www.avu.org

The closing date for receiving applications is 24th August 2012

The African Virtual University is an equal opportunity employer.