UNFPA Procurement Specialist

We are pleased to advertise the following vacancy:

JOB ID NO.: 2197

CLOSING DATE: 12 April 2013, 5:00 p.m. New York time

POST TITLE: Procurement Specialist

CATEGORY: ICS-10 (P-3)

POST NUMBER: 00027987

POST TYPE: Non-rotational

DUTY STATION: Copenhagen

DURATION: One year (renewable)

ORGANIZATIONAL UNIT: Procurement Services Branch (PSB)

ORGANIZATIONAL SETTING: The Procurement Specialist position is located in the Procurement Services Branch (PSB) of the United Nations Population Fund (UNFPA) in Copenhagen, Denmark. The incumbent reports to the Manager, Procurement Services and AccessRH in PSB, and manages the Strategic Procurement Cluster in planning, establishing, and maintaining contracts and long term agreements to support the organization’s programme delivery and administration procurement requests.

MAJOR DUTIES AND RESPONSIBILITIES

Procurement and Contracting Activities • Plan and organize the entire solicitation process to set up cost-effective long term agreements (LTAs) and contracts in accordance with UNFPA’s Procurement and Financial Policies, Rules, and Regulations. • Ensure procurement plans are complete and used in communications and planning with key suppliers. • Manage spend analysis, market research, cost analysis, risk analysis and supply positioning of core commodities and services. • Administer supplier and contract management activities, including establishing key performance indicators (KPIs) and service level agreements (SLAs) to measure suppliers’ performance, conduct supplier performance evaluation, organize performance feedback and improvement, develop new suppliers. • Manage the procurement requests for a wide scope of goods and services from units in headquarters (HQ) and field offices.

Knowledge Sharing and Capacity Building • Provide information, technical advice, and guidance on all aspects of procurement including commodity types, procurement activities, processes, and procedures to UNFPA personnel, co-operating agencies and recipient programs. • Support the organization’s procurement and logistics capacity development through various knowledge sharing media and training. • Monitor and advise the procurement conducted by internal partners, ensure the process is in line with the policies and procedures of the organization, and the result represents best value for money. • Organize and deliver training programmes for procurement practitioners at HQ and field levels

IT Tools and Applications • Participate in developing IT tools with IT technical colleagues to systemize and standardize business operations and metrics. • Implement UNFPA’s e-procurement application • Organize the development, and ensure the maintenance and update of the contract/LTA database and supplier database. • Update and work with the United Nations Global Marketplace to share information and improve efficiency.

Coordination with Partners • Develop and maintain close collaboration with UN agencies and the Reproductive Health Supplies Coalition (RHSC) for information sharing, knowledge exchange and joint sourcing initiatives in the areas of contracts, long term agreement, broadening the supplier base, and improving quality. • Promote the organization’s mandate; promote the services and products of the organization to external partners, including UN agencies, RHSC, governments, NGOs, etc. • Work through the High Level Committee of Management Procurement Network (HLCM-PN) and other channels to encourage mutually beneficial business opportunities.

Managerial responsibilities • Manage staff and functional teams under the cluster • Provides direction and guidance to cluster members as well as others in PSB and UNFPA. • Identify priorities in cluster, team and individual work plan, manage work plan outputs of the cluster members against shifting priorities of the business. • Hire, coach, manage and develop staff

Required Competencies:

Core Competencies

• Values/Guiding Principles; • Performance Management; • Developing People/Coaching and Mentoring & Fostering Innovation and Empowerment; • Working in Teams; • Self-Management/Emotional Intelligence; • Communication; • Appropriate and Transparent Decision Making; • Analytical and Strategic Thinking and Results Orientation/Commitment to Excellence; • Knowledge Sharing/Continuous Learning

Functional Competencies

• Job knowledge/Technical knowledge • Client orientation • Organizational Awareness • Implementing management systems • Innovation/marketing of new approaches

ESSENTIAL QUALIFICATIONS AND EXPERIENCE: • Advanced university degree in business administration, contracting, supply chain management, economics, business/commercial law or equivalent is required. • Certification in CIPS at level 3 or above strongly preferred. • 5 years progressive experience in procurement operations, supply chain management, contracting, or other relevant areas in UN system or other multi-cultural environment • Experience with managing staff • Good knowledge of IT-tools such as Windows office package required. Knowledge of Atlas or similar ERP system is an asset. • Good understanding of the UN working environment including financial framework and procedures highly desirable • Good understanding of international trade laws and treaties an asset. • Fluency in English required; knowledge of another UN language is an asset.

UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply.

We offer an attractive remuneration package commensurate with the level of the position.

Notice to applicants: In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment. Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.

How to apply:

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA athttp://www.unfpa.org/employment/vacancy.htm

Please print out the Guide for your reference during the registration and application process.

Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.