Provision of Integrated Enterprise Resource Planning (ERP) Systems

Lake Basin Development Authority

Request for Expression of Interest in Provision of Integrated Enterprise Resource Planning (ERP) Systems

Background

Lake Basin Development Authority was established by an Act of Parliament, Cap 442, 1979. The Act gives it the mandate to undertake overall planning, co-ordination, implementation, monitoring and evaluation of development projects and programmes in its area of jurisdiction.

It accomplishes this mandate by utilizing the abundant resources in the region for socio-economic development.

The Assignment

The management of Lake Basin Development Authority intends to get the services of a competent and established Enterprise Resource Planning (ERP) solution provider to implement an integrated ERP that would automate key functions of the organization.

The main objective of this assignment is to implement an ERP system that would be able to automate the key functions of the Authority and improve efficiency through service delivery to her esteemed customers.

The system should be fully web enabled to facilitate access from remote locations within the lake basin region.

Scope of service

The scope of service will cover but not limited to implementation in the following areas: Weighbridge management, Logistics, Finance, Sales & Procurement Management, M&E Stock management, Transport; fleet management and HR & Payroll, Project management, Asset management, System Administration; Workflows for all relevant areas like procure to pay, leave management, clocking systems among others.

The management of Lake Basin Development Authority invites eligible firms/partnerships to express their interest in the above assignment

Criteria

Interested eligible firms must meet the following minimum criteria:

1. Submit company profile, certificate of registration and valid tax compliance certificate of the Kenyan registered ERP solutions providing company.

2. The Kenyan based company must have been providing ICT solutions for at least five (5) years and must provide audited accounts for 3 years. In case of partnerships, a letter of partnership is mandatory.

3. Demonstrate the ability, capacity and experience to undertake the assignment;

a) The local Kenyan company must have an annual turnover of over KES 100 million

b) Give reference letters of at least five (5) corporate clients where you have implemented ERP with at least over 50 systems users and detailing the modules implemented. At least one of the clients must be in Africa

c) Proof of ERP implementation for a large multidisciplinery Organization.

d) Provide signed CVs of key personnel with relevant software and hardware competence proposed for this assignment. At least three of the staff must have the relevant software competence in various operating system platforms and must have participated in some of the references indicated. In addition must have local certified staff for after sales support.

e) Capability of the system to import & export data/information from the existing systems and integration with other sub-systems. It should also seamlessly integrate with MS office application tools

f) An authorized letter from the global vendor for the proposed solutions

g) Documented product development plan for next 5-10 year

4. Litigation/arbitration history for the last five years i.e. indicate a summary of complaints/suits filed touching on you or relating to assignment carried out by yourself/ves.

5. Solution must be able to run on modern operating Systems and database platforms

6. Software must have multiple after sales support partners in the Eastern Africa Region.


Complete expression of interest documents marked original and a copy to be submitted in plain sealed enveloped clearly marked on top with the name of this consultancy should be addressed to:

The Managing Director,
Lake Basin Development Authority,
P.O Box 1516 – 40100, Kisumu, Kenya
Tel: 057 2027227/8

or be deposited in the tender box situated at Managing Director’s office at Lower Kanyakwar Headquarters in Kisumu, Off Kakamega road, so as to reach him on or before 26th October 2011 at 2.00 pm.

Electronic expressions of interests are not permitted.

Late submission will not be accepted irrespective of the circumstances.