Office Assistant / Receptionist
Duties and Responsibilities:
• Greet guests and visitors • Answer telephone and take messages, distribute faxes and type documents, reports and letters • Perform a full range of secretarial duties including screening and routing correspondence, telephone calls, and arranging meetings. • Assist in arranging logistics for staff, local, regional and international consultants such as hotel booking, car pick up, air ticket arrangement and visa applications. • Arrange mission schedules, including meetings with local institutions and government agencies. • Maintain logbook for incoming and outgoing correspondence, faxes and official correspondence. • Update the database of AMI contact lists and publications. • Assist in arranging seminars, workshops and meetings for AMI. • Purchase office supplies • Ensure all staff are adequately provisioned with office stationary and equipment. • Ensure general office maintenance. • Ensure payment of all office bills – electricity, internet, telephone etc • Other duties as requested by the AMI Senior management. • The incumbent will report to the Executive Assistant
Qualification: • Good written and spoken English and French is essential • Minimum two years of relevant experience • Ability to work as a team member • Completed Secondary School, higher education an advantage • Good knowledge of computer software, such as MS. Word, Excel and PowerPoint • Enthusiasm to learn. • Experience working in an office environment, previous experience in administration advantageous. • Ability to multitask. • Excellent interpersonal skills.
Application Process:
Interested candidates should submit electronic applications, consisting of a letter of interest (two pages or fewer) and complete curriculum vitae, in either Microsoft Word or Adobe PDF Format, to the following AMI email address by close of business on Friday, 21 October 2011: jobs@africanmediainitiative.org Please include “AMI Office Assistant / Receptionist Search” in the subject line.
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