ELE - Exploratory mission to assess the possibility of deployment of an EU EOM to DRC

DESCRIPTION OF THE ASSIGNMENT

The purpose of the Election Observation Exploratory Mission ( ExM) is to collect factual

information to assess whether an EU Election Observation Mission (EU EOM) for the upcoming

Presidential and Legislative E lections in Democratic Republic of Congo, scheduled to be taking place in the last quarter of 2011, would be useful, advisable and feasible, in line with the criteria outlined in the

Commission Communication on Electoral Assistance and Observation COM (2000)1911. Moreover

the objective of the ExM is to produce specific documents containing clear information and

recommendations for the deployment of a possible EU EOM.

OBJECTIVE

The objective of the ExM is to produce specific documents containing clear information and

recommendations for the deployment of a possible EU EOM. More specifically, the ExM will:

1. Assess the pre-election situation in the light of international standards for democratic elections

and national legislation. The assessment will cover: (i) legislative framework, (ii) election

administration, (iii) human rights and fundamental freedoms, (iv) media, (v) voter registration,

(vi) party and candidate registration, (vii) political situation, (viii) security aspects, (ix) logistics

and operational matters, and (x) any other relevant issues relating to the elections and possible

deployment of an EU EOM.

2. Make necessary preliminary logistics related inquiries and provide advice on how to organise the

operational component of a possible EU EOM.

3. Assess the security situation in Democratic Republic of Congo, in particular in connection with the

possible deployment of an EU EOM.

4. Advise on the composition, number and length of stay of the Core Team members and

long/short-term observers of the EU EOM.

5. Draft tentative specifications and Terms of reference of a possible EU EOM and related

estimated costs and budget breakdown .

6. Assess the relevance of providing support to domestic observer organisations under the EIDHR.

7. Acquire updated information on EU election support ( EU and Member States) and other major

actors' plans in this field, including in the area of electoral assistance. If required, assist in

drafting terms of reference and budgets for technical assistance project(s).

8. Prepare a number of specific reports.

Output expected

The outputs of the mission to be delivered by the experts are the

following:

1. ExM Executive Summary (in French and also in English)

2. ExM Final Report comprising (in French):

- Report on Legal/Election part

- Report on Logistics part

- Report on Security part

- Indicative Terms of reference for the Core team of the EU EOM

- Indicative specifications and Terms of reference for the Implementing Partner/Service Provider

- Expected costs and indicative budget of the EUEOM

- Any other documents related to the Ex M, such as maps, reports, quotations , business cards, etc.

EXPERTS PROFILE

Senior Expert – Election/legal expertise

The Expert category SENIOR will have:

An advanced University degree in Law, Political Science, International Relations or any other

discipline relevant to the assignment and at least 10 years of experience in the area related to Lot 12

OR equivalent professional experience of at least 11 years in the area related to Lot 12;

At least 5 years experience in election administration and/or election observation and assistance.

S/he must have comparative experience in election systems, legislation and administration, including

voter/candidate registration. S/he must be familiar with election -related legislation and international

standards in the election field. S/he must have experience in designing and drafting election-related

projects. S/he must be familiar with planning and implementing election observation missions and

election-related technical assistance projects. S/he must have previously been directly involved in the

organisation of election observation by the EU or other organizations. Particular knowledge of the

situation in Democratic Republic of Congo and/or the region is an asset.

S/he must be fluent in French and English (written and spoken). Knowledge of local languages is an

asset.

Senior Expert – Logistics expertise

The Expert category SENIOR will have:

(1) An advanced University degree in Economic Science, Management, Business Administration or

any other discipline relevant to the assignment and at least 10 years of experience in the area related

to Lot 12 OR equivalent professional experience of at least 11 years in the area related to Lot 12;

(2) At least 5 years in election assistance/observation. S/he must have participated, at co -ordination

level, to the planning and implementation of election observation mission with the EU or other

organisations. S/he must be able to assess logistics needs and costs and draft a tentative budget for an

EU EOM. S/he must have experience in designing and drafting a budget and Terms of Reference for

the security and logistic component of (electoral observation) missions and related projects.

S/he must be fluent in French (written and spoken) and have a good knowledge of English.

Knowledge of local languages is an asset. Demonstrated managerial skills would be beneficial as

well as good interpersonal skills to work in a multicultural environment. Work experience in Democratic Republic of Congo and/or the region is an asset.

Senior Expert –Security expertise

The Expert category SENIOR will have:

(1) An advanced University degree in Social and Military Science, International Relations or any

other discipline relevant to the assignment and at least 10 years of experience in the area related to

Lot 12 OR equivalent professional experience of at least 11 years in the area related to Lot 12;

(2) At least 5 years in election assistance/observation. S/he should have participated, at co-ordination

level, to the planning and implementation of election observation mission or other monitoring/peace

support missions with the EU or other organisations or have equivalent experience in security

matters. S/he must be able to assess security needs and costs and assist in drafting a tentative budget

for an EU EOM. S/He must have experience in designing and drafting a budget and Terms of

Reference for the Security component of (electoral observation) missions and related projects.

S/he must be fluent in French (written and spoken) and have a good knowledge of English.

Demonstrated managerial skills would be beneficial as well as good interpersonal skills to work in a

multicultural environment. Work experience in the country and/or region in particular is an asset.

EXPECTED DURATION AND LOCATION OF THE ASSIGNMENT

The ExM to Democratic Republic of Congo is scheduled in the country from 12 June 2011 to 30 June

2011 (Commission staff from 12 June to 21 June 2011). The experts are required to be present at

the briefing, which is scheduled to be taking place in Brussels on 10 June 2011 and de-briefing –

scheduled on 1July 2011 - meetings with Commission services and prepare all requested documentation by the end of the mission. The total duration of the mission is 19 days in country plus 10 days for briefings and finalisation of reports.

Working Language

All reports will be written in French, unless expressly specified (e.g. the executive summary and draft Terms of Reference (ToR) and an indicative budget for the IP or SP may be drafted in English language).


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