Finance Assistant - International Trade Centre UNCTAD-WTO

Closing date: Friday, 13 February 2015

CALL FOR EXPRESSIONS OF INTEREST

INTERNAL/EXTERNAL TEMPORARY VACANCY ANNOUNCEMENT

Reference Number: ITC/TVN/06/2015

Deadline for Application: 13 February 2015 (midnight Geneva time)

Post Title and Level: G-6, Finance Assistant

Duty Station: Geneva, Switzerland

Duration: Four months, with possibility of extension

Organizational Unit: Division of Programme Support/Financial Management (DPS/FM) *The recruitment process for GS positions is subject to local recruitment regulations.

RESPONSIBILITIES

Within delegated authority, under the direct supervision of the Finance Officer and the general guidance of the Chief, Financial Management, the incumbent will be responsible for: (These duties are generic and may not be carried out by all Finance Assistants)

Finance

• Scrutinizes source documents for completeness, accuracy and validity of charges.
• Assists in the processing of payments to governments and vendors for good and services. This includes, amongst other things, calculating, inputting, and checking payments for correctness and communicating discrepancies to supervisors.
• Assists in processing payments to staff members for their entitlements including salaries, claims, education grants and income tax.
• Issues of billings to third parties and creates and apply deposits for receipts.
• Investigates erroneous charges and takes appropriate corrective accounting actions.
• Communicates with sections regarding missing documentation or any other issues related to discrepancies in their submissions.
• Reconciles and reviews suspense accounts and ensure proper clearance procedures have been followed.
• Extracts details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity.
• Assists with the monitoring of expenditures to ensure they remain within authorized levels. Examines the validity of requests for increases in imprest levels; prepares disbursement vouchers to replenish imprest accounts.
• Prepares worksheets and assists with the preparation of financial statements.
• Reconciles various accounting transactions, e.g., payroll, education grants, final payments, income tax returns, travel claims, etc., to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
• Serves as Approving Officer for disbursements up to an authorized level.
• Drafts/prepares memoranda and/or faxes to various offices, departments and overseas offices.
• Responds to queries from staff members and third parties.

General:

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to finance, regular budget and extra budgetary matters, ensuring compliance with audit recommendations and decisions as well as with United Nations policies and procedures.
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
• Maintains and keeping up-to-date files.
• May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
• Performs other related duties, as assigned.

EDUCATION

Completed secondary education supplemented by training in accounting and finance.

WORK EXPERIENCE

A minimum of seven years of experience in finance and accounting.

LANGUAGES

Advanced knowledge of English. Working knowledge of French or Spanish is desirable.

Mandatory Knowledge and Skills

Advanced skills in Excel, Word and Powerpoint. Strong analytical and reporting skills.

Desirable Knowledge and Skills

Knowledge of International Public Sector Accounting Standards (IPSAS) or International Financial Reporting Standards (IFRS), would be an advantage. Experience in assisting in the implementation of ERP systems and conducting training.

Critical Job-Specific Values and Competencies

Values

• Professionalism

Core Competencies

• Teamwork
• Planning & Organizing
• Accountability
• Client Orientation

How to apply

Candidates are required to complete an on-line application. To apply, please visit the ITC website at http://www.intracen.org/jobs which provides all related instructions on how to complete the on-line personal history form (PHF). Candidates should also submit a motivation letter.

Important: Applications received after the deadline or not compliant with the instructions will not be accepted.

Date of issuance: 6 February 2015 ITC/TVN/06/2015 Only applicants possessing the required qualifications will be taken into consideration.

Only the successful candidate will be notified of the outcome of the selection. Applications from women and nationalities from developing and least developing countries are particularly encouraged.

ITC does not discriminate on the basis of gender, race, nationality, religion or other social criteria. ITC is fully committed to the implementation of the resolutions of the United Nations General Assembly for gender mainstreaming and applications from qualified women and men are equally welcome.