U.S. Embassy Supply Clerk

The General Services Office (GSO) has an pening for the position of Supply Clerk. The position will be available immediately.

Closing date for this position is October 5, 2012.

Note: You will be notified when the decision is made.

Minimum Requirements

◊    Completion of high school is required. ◊    One year of experience in a warehousing, supply management or transportation management field is required. ◊    Level III English ability and Level III Kiswahili ability are required. Other Criteria à       Must have basic understanding of supply management, warehousing and receiving procedures and operations. ◊    Must have basic use of MS Word processing. ◊   Must be able to perform moderate physical labor and operate material handling equipment (MHE)

Job Specification

BASIC FUNCTION

  

This is one of Three Receiving Clerk positions in the GSO Warehouse – receiving department. Incumbent is responsible for the receipt and inspection of all materials received at post, for Mission agencies and the preparation of all required documentation. Supervision is provided by Receiving Supervisor, Deputy Warehouse Supervisor, Warehouse Supervisor. Overall supervision is provided by the General Services Officer.

MAJOR DUTIES AND RESPONSIBILITIES      



1. Upon delivery of incoming shipments of all personal property – expendable and non expendable supplies i.e. furniture, appliances, vehicles, equipment and other materials the receiving clerk will counter check container seals for integrity and inspect all containers, crated boxes and packaging for external damage. The clerk will witness the opening of all transport containers and match the contents against the bill of lading and packing slip to verify receipt of the correct number of pieces noting all discrepancies and damage that require resolution with the shipping company or freight handler.                                                                                                                                    25%  

2.  The receiving clerk will check all items received against the original DS 2076 Purchase Order form or other procurement documentation All items will be inspected for damage and tested to ensure the items have been received in working condition. Will contact maintenance, information

management or other staff to inspect equipment if deemed necessary. Applies a barcode number and identification sticker on all appliances,

furniture and equipment controlled under the Non-Expendable Property Management (ILMS) system. Ensures all items in receiving area are kept

segregated and secure until delivery to end-users. Maintains receiving area in a clean and safe condition and identifies all physical defects and

hazards to the warehouse supervisor.

25%  

3. Prepares the DS 127 Receiving and Inspection report using the format prescribed in 6 FAM 220 and 6 FAH 220 Property Management

Handbook. All damages and discrepancies noted must be recorded on the receiving report. Annotates prices in US dollars based on the DS

206 or other procurement document using the applicable exchange rate. Lists serial numbers and NEPA numbers that have been assigned to non-

expendable property.

10%  

4. Forwards the DS-127 Receiving and Inspection report to the Receiving Officer for review and signature and forwards copy to the Accountable

Property Officer to sign for accountable materials. Forwards copies of the RIR to the Financial Management Office to effect payment and to the GSO Procurement section to match with original procurement document. Forwards copy to customer for delivery instructions and prepares a work order for warehouse crew to deliver material as instructed. Provides copies to GSO warehouse expendable storekeeper or property management clerk to update records. Files copies in receiving section's chronological and individual record files.

Selection Process:


WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE.  THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.

Additional Selection Criteria:
à        Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 
à        Current employees serving a probationary period are not eligible to apply.
à        Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory
      on their most recent Employee Performance Report are not eligible to apply.
à        Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for
      advertised positions within the first 90 calendar days of their employment.
à        Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised
      positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually
      Employed (WAE) work schedule.
à        Applicants must be available for an interview and for proficiency testing as required by the selecting official.

The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in Employment to all people without regard to race, color, religion, sex, national origin, age, disability, Political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with suchcomplaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

DEFINITIONS

1.  Eligible Family Member (EFM):  An individual related to a U.S. Government employee in one of the following
     ways: 

• Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
• Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support.  The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
• Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
• Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

 2. U.S. Citizen Eligible Family Member (USEFM):  For purposes of receiving a preference in hiring for a
     qualified position, an EFM who meets the following criteria: 

• U.S. Citizen; and,
• EFM (see above) at least 18 years old; and,
• Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at   an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

 

3.  Appointment Eligible Family Member (AEFM):  EFM (see above) eligible for a Family Member Appointment for     purposes of Mission employment: 

    Is a U.S. citizen; and

•  Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and
• Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and
• Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan.
•        Does not receive a Foreign Service or Civil Service annuity   

4. Member of Household (MOH): 
   An individual who accompanies a  direct-hire Foreign, Civil, or uniformed service member permanently assigned
   or  stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in
  Taiwan.  An MOH is: 

• Not an EFM; and,
• Not on the travel orders of the sponsoring employee; and,
• Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

  A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls
  outside the Department’s current legal and statutory definition of family member.  A MOH does not have to be a U.S.
 Citizen. 

5.  Not Ordinarily Resident (NOR) – An individual who: 

• Is not a citizen of the host country; and,
• Does not ordinarily reside (OR, see below) in the host country; and,
• Is not subject to host country employment and tax laws; and,
• Has a U.S. Social Security Number (SSN). 

 NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

 6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who: 

• Is locally resident; and,
• Has legal, permanent resident status within the host country; and,
• Is subject to host country employment and tax laws. 

 EFMs without U.S. Social Security Numbers are also OR.  All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).  


http://americanembassy.myjobsinkenya.com/