U.S. Embassy Supply Clerk (Fuel)

The General Services Office (GSO) has an pening for the position of Supply Clerk (Fuel). The position will be available immediately.

Closing date for this position is October 5, 2012.

Note: You will be notified when the decision is made.

Minimum Requirements

◊    Completion of high school is required. ◊    Six months to one year of experience in a warehousing, supply management or transportation management field is required. ◊    Level II English ability and Level II Kiswahili ability are required. Other Criteria à       Must have basic understanding of supply management, warehousing and receiving procedures and operations. ◊    Must have basic use of MS Word processing.

Job Specification

BASIC FUNCTION OF POSITION


One of the two supply Clerks (fuel) located at the Chancery and Warehouse. Employee is responsible for dispensing fuel to Mission vehicles and documenting all receipts and issues at the pump station.  He/she will ensure adequate supply of fuel and lubricants are available at all times when needed. Overall supervision is provided by Deputy Warehouse Supervisor and the General Services Officer.    



MAJOR DUTIES AND RESPONSIBILITIES      90% of the time



Responsible for the issuance of all fuel to Mission vehicles; employee is expected to know which agencies are eligible under ICASS to receive fuel and to maintain a detailed logbook documenting the license plate, kilometer reading, driver signature and fuel quantity given to each vehicle. Is responsible for preparing daily and monthly fuel consumption records for all participating ICASS agencies. Is expected to maintain the fuel pump area in a clean and safe condition, coordinate with the fuel vendor to maintain the pumps in proper mechanical working order and maintain fuel pump service records.  Incumbent will inventory warehouse and generator fuel stocks on a daily basis, arrange delivery as needed and liaison with Procurement to monitor order status.  Incumbent must wear all appropriate footwear and clothing for safe operations.  Incumbent must be familiar with use of spill kits and fuel clean up procedures. Upon the vendor delivering fuel, the incumbent inspects the vendor’s delivery order to verify the delivery quantity.  He/she inspects the fuel tank seals to ensure they are intact and measures the petrol and diesel storage tanks to determine fuel levels.  After the fuel is pumped into the tanks incumbent re-measures the storage tanks to ensure the quantity delivered conforms to the delivery order.  Incumbent will immediately inform the warehouse supervisor to resolve any discrepancies. Works closely with the second fuel clerk (senior fuel operator), who will provide guidance on proper operations and procedures.



Incumbent may perform other duties as assigned by the supervisor. 10% of the time 

Selection Process:


WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE.  THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.

Additional Selection Criteria:
à        Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 
à        Current employees serving a probationary period are not eligible to apply.
à        Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory
      on their most recent Employee Performance Report are not eligible to apply.
à        Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for
      advertised positions within the first 90 calendar days of their employment.
à        Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised
      positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually
      Employed (WAE) work schedule.
à        Applicants must be available for an interview and for proficiency testing as required by the selecting official.

The U.S. Mission in Nairobi provides equal opportunity and fair and equitable treatment in Employment to all people without regard to race, color, religion, sex, national origin, age, disability, Political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with suchcomplaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

DEFINITIONS

1.  Eligible Family Member (EFM):  An individual related to a U.S. Government employee in one of the following
     ways: 

• Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
• Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support.  The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
• Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
• Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

 2. U.S. Citizen Eligible Family Member (USEFM):  For purposes of receiving a preference in hiring for a
     qualified position, an EFM who meets the following criteria: 

• U.S. Citizen; and,
• EFM (see above) at least 18 years old; and,
• Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:

1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at   an office of the American Institute in Taiwan; or
2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

 

3.  Appointment Eligible Family Member (AEFM):  EFM (see above) eligible for a Family Member Appointment for     purposes of Mission employment: 

    Is a U.S. citizen; and

•  Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and
• Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and
• Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan.
•        Does not receive a Foreign Service or Civil Service annuity   

4. Member of Household (MOH): 
   An individual who accompanies a  direct-hire Foreign, Civil, or uniformed service member permanently assigned
   or  stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in
  Taiwan.  An MOH is: 

• Not an EFM; and,
• Not on the travel orders of the sponsoring employee; and,
• Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

  A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls
  outside the Department’s current legal and statutory definition of family member.  A MOH does not have to be a U.S.
 Citizen. 

5.  Not Ordinarily Resident (NOR) – An individual who: 

• Is not a citizen of the host country; and,
• Does not ordinarily reside (OR, see below) in the host country; and,
• Is not subject to host country employment and tax laws; and,
• Has a U.S. Social Security Number (SSN). 

 NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

 6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who: 

• Is locally resident; and,
• Has legal, permanent resident status within the host country; and,
• Is subject to host country employment and tax laws. 

 EFMs without U.S. Social Security Numbers are also OR.  All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).   

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