Intergovernmental Authority on Development, a Regional Economic Community of the African Union, has received some assistance from the USAID and other development partners towards the development and implementation of the Drought Disaster Resilience and initiative. As part of the agenda for establishing the coordinating mechanism for the initiative - the Drought Resilience and Sustainability Platform, IGAD will apply part of the funds towards strengthening institutional development and capacity building efforts to ensure that the requisite skills and support structures are in place that IGAD will play its expected role in providing leadership to the initiative. The purpose of this advert is to invite skilled personnel from the IGAD region who ably satisfy the attached criteria and competences to apply for the available posts that are expected to contribute substantially to the Drought resilience agenda in the region." It is important to note that IGAD is a equal opportunity employer and women and young candidates are especially encouraged to apply. Canvassing will lead to a disqualification without further reference to the applicant.
Job Description
Position Title: Technical Assistant to the Executive Secretary
Job Group: Professional
Duty Station: IGAD Secretariat, Djibouti
Accountable to: Executive Secretary
Deadline:
I. Job Summary
Under the overall guidance of the Executive Secretary the Technical Assistant of the Executive Secretary will be responsible for managing the Executive Office. He/she manages and coordinates the Executive Secretary’s workflow, schedule, and communication with senior staff, donors, partners and other Stake holders. The Executive Assistant shall bring an entrepreneurial spirit and enthusiasm to work in a cross-functional, fluid environment to help the Secretariat
II. Core Duties and Responsibilities
1. Ensure the effective day-to-day functioning of the office of the ES;
2. Plan and design the Executive Secretary’s long-range calendar, which includes Policy Organ meetings, donor meetings, conferences, Satellite office visits;
3. Be responsible for ES daily schedule and communicate all details with relevant stakeholders to ensure effective time management and workflow;
4. Prepare agendas and materials for Executive Secretary’s daily meetings
5. Arrange Executive Secretary’s global and domestic trip itineraries;
6. Coordinate ES correspondence, which includes liaising with colleagues on messages, drafting remarks, and preparing documents for his review;
7. Create and manage the Executive Office budget, which includes meetings and global leadership management activities;
8. Help plan and event manage Policy organ and other meetings;
9. Assist with all administration, logistics, reporting, and communication with the Policy Organ meetings;
10. Plan and event manage periodic leadership team meetings;
11. Coordinate regular communication between satellite offices and headquarters
12. Manage short-term projects assigned on an ad hoc basis;
13. Plan and mange regular management and staff meetings;
14. Perform any other related work as assigned.
III. Minimum Qualifications and Experience
• BA degree/equivalent experience in a relevant field
• Postgraduate qualifications a definite advantage,
• Experience with an international organization,
• A minimum of 10 years of relevant work experience in similar positions support the executive,
• Experience in scheduling meetings, preparing and disseminating related communications, coordinating complex travel arrangements,
IV. Key Skills and Competencies
• Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial;
• Demonstrated ability to make recommendations and use independent judgment;
• Ability to interact and collaborate with professionals at all levels within and external to the organization;
• Excellent written and oral communication skills;
• Proficiency in Microsoft office, Word, PowerPoint, Excel, and in web/internet search engines and tools, familiarity with Social Media tools;
• Proficiency in the English and French language
V. How to apply
1. Send your Applications to the Following Addresses:
Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int
2. In the Subject line, please write: Ref: HR1206. Technical Assistant to the Executive secretary
No comments: