Procurement Officer (Generalist) - African Union

Job Title: Procurement Officer (Generalist)
Grade : P2
Supervisor: Chief of Procurement and Travel Unit
Directorate: Administration and Human Resource Development
Duty Station : Addis Ababa

2. JOB PURPOSE :

Under the direct supervision of the Head of Procurement and Travel Unit, the incumbent plans, organizes and directs the purchase goods, services and works in the Commission.

3. MAJOR DUTIES AND RESPONSIBILITIES:

• Initiate procurement of required goods and services in accordance with AU regulations and internally accepted standards and procedures;
• In consultation with user departments, Prepare bid documents for goods and services to be procured by way of tendering;
• In consultation with user departments, prepare requests for quotations for goods and services not requiring the Tendering process;
• Reconcile suppliers’ account on a regular basis and initiate action on accounts receivable/ payable as the case may be;
• Track orders to ensure prompt delivery of services;
• Produce periodic statements on purchase orders and status of execution of contracts;
• Initiate action on regular update of vendors list;
• Initiate action on shipment of personal effects of staff members on initial recruitment or shipment of items on behalf of the Commission;
• Prepare periodic reports on procurement activities;
• Participate in bid evaluation committees;
• Conduct Procurement training
• Perform any other relevant duty/ responsibility assigned by the Supervisor.

4. EDUCATIONAL QUALIFICATIONS:
Candidates must have a minimum of a University degree in Procurement, Law, Commerce, Finance/ Accounting/business administration and/ or equivalent. Membership to Procurement related professional body or Masters Degree in a relevant field will be an added advantage.
5. WORK EXPERIENCE:

Candidates must have minimum of 3 years relevant practical experience in the field of Procurement, Law, Commerce, Finance/ Accounting/business administration within a major Government, International Organization, large Public or Private sector organisation.
6. OTHER RELEVANT SKILLS REQIURED :

• Excellent purchasing and procurement skills are essential
• Solid working knowledge of current IT technologies e.g SAP
• Experience at working both independently and in a team-oriented, collaborative environment is essential.
• Computer literate
• Knowledge of Supplier management and relationships
• Ability to deal tactfully with vendors, suppliers, and contractors who provide a broad spectrum of products and services.
• Strong analytical skills
• Excellent report writing skills
• Effective negotiation skills
• Contract drafting skills

7. LANGUAGE REQUIREMENT :
Proficiency in one of the African Union working languages is a requirement; Knowledge of one or more of the other AU working languages would be an added advantage.

8. TENURE OF APPOINTMENT: The appointment shall be for an initial period of one (1) year, the first three (3) months of which shall be on probation. It shall be renewable subject to performance and availability of funds.

9. GENDER MAINSTREAMING: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

10. REMUNERATION:
The salary attached to the position is an annual lump-sum of US$ 72,033.93 inclusive of all allowances for internationally recruited staff, and US$ 60,430.34 inclusive of all allowances for locally recruited staff
The applications must be made through the AUC E-recruitment Websitehttp://www.aucareers.org not later than 17th July 2016.
Directorate of Administration and Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)