Human Resources Assistant, Arusha ,Tanzania

Job Title

HUMAN RESOURCES ASSISTANT, FS4

Department/ Office

International Residual Mechanism for Criminal Tribunals

Duty Station

ARUSHA

Posting Period

4 March 2014-3 April 2014

Job Opening number

14-HRE-RMT-33717-R-ARUSHA (R)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The post is located in the Administrative Section of the Registry of the Mechanism for International Criminal Tribunals (MICT), Arusha. The incumbent will work under the general supervision of the Registry Officer in Charge, Arusha.

Responsibilities

The incumbent will undertake duties in the areas of Recruitment, Training, Examinations and Staff Administration.

Process applications for vacancies; maintain vacancy announcement files and track status of vacancy announcements; assist in the evaluation and screening of applications of candidates; arrange for and participate in interviews; provide advice and answer general queries on recruitment procedures; provide general office support services; draft and/or process a variety of correspondence and other communications; schedule appointments/meetings, monitor deadlines; maintain automated database containing HR related statistics and prepare periodic reports.

Monitor the contractual status of staff; review regularly the information in the Personnel Information Management System (PIMS) to identify cases which need attention and follow up on actions related to the administration of entitlements, ensuring consistency in the application of the Staff Rules and Regulations; review and process requests for entitlements and claims; ensure that relevant documentary proof is provided and initiate action towards substantive offices (e.g., Finance, Travel etc.); assist in the administration and updating of the Personnel Information Management Systems (PIMS); prepare letters of appointment, ensure that all conditions and related entitlements of appointees such as rental subsidy, education grant, etc. are up to date; draft personnel action files (P5), which reflect administrative personnel decisions, and bring special cases to the attention of the supervisor; induct new staff members, review and verifies all documentary proof to establish the contractual status and related entitlements; advise staff regarding their entitlements and conditions of service, administrative procedures, and processes as well as the staff members' responsibilities; ensure proper registration of staff in the Pension Fund and in the health and life insurance plans in accordance with the relevant administrative instructions and procedures;

initiate check-out and separation-related procedures for separating staff members.

Competencies

Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Client Orientation – Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients' informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Education

High school diploma or equivalent; demonstrated ability to use computer technology.

Work Experience

6 years of related administrative experience, preferably in the Human Resources field.

Languages

English and French are the working languages of the MICT. For this post fluency in oral and written English is required. Working knowledge of French or Kiswahili is an asset.

Assessment Method

There may be a technical test and/or a competency-based interview.

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