Finance and Administration Analyst Job at UNDP in Tanzania

FINANCE AND ADMINISTRATION ANALYST

Location :Dar Es Salaam, TANZANIA

Application Deadline :18-Mar-14

Additional Category:Environment and Energy

Type of Contract :Service Contract

Post Level :SB-4

Languages Required :English

Starting Date :(date when the selected candidate is expected to start)01-May-2014

Duration of Initial Contract :12 Months

Expected Duration of Assignment :12 Months

Background

UNDP and the Global Environmental Facility (GEF) have designed a set of 10 country-led projects that focus on strengthening Climate Information and Early Warning Systems (CI/EWS) for climate resilient development and adaptation to climate change. The countries receiving support include Tanzania, Benin, Burkina Faso, Liberia, Sierra Leone, Sao Tome and Principe, Ethiopia, Uganda, Malawi and Zambia. The UNDP/GEF supported 'Early Warning Systems project-Tanzania' is implemented by the Prime Minister's Office - Disaster Management Department (PMO-DMD) in collaboration with responsible parties: Tanzania Meteorological Agency (TMA), Ministry of Water (MoW)/Water Basin Boards, and Ministry of Agriculture and Food Security(MAFS).

The four year project aims to address Tanzania's increasing vulnerability to severe weather and climate events such as droughts and floods by strengthening country's capacity to operate functional climate monitoring and forecasting system that allow accurate and timely warnings, and that can serve as a basis for a long term development planning. National benefits expected from the project include reduces in losses incurred by the national economy from droughts and floods.

Duties and Responsibilities

Under the overall guidance from the Practice Specialist for Energy & Climate Change and direct supervision of the Project Coordinator, the Finance & Admin Associate will work closely with implementing partner (IP), responsible parties (RPs), and other relevant stakeholders.

Specifically, the incumbent will perform the following tasks:

• Participate in strategic planning for better project delivery by supporting improved and proactive planning and monitoring;
• Standardise the finance and accounting systems of the project while maintaining compatibility with government, GEF and UNDP financial accounting procedures and compliance in financial rules and regulations;
• Support partners to ensure strong linkages exist between activity planning/ narrative reporting and financial planning/reporting;
• Facilitate regular monitoring of the project delivery including preparation of reports and provision of advice on reporting; and submission of the same to the UNDP;
• Facilitate the provision of information/reports on the situation in project implementation to the Project Coordinator and UNDP, identification of operational and financial problems and proposal of remedial actions;
• In collaboration with Accountants in the unit/department and at responsible parties, facilitate the maintenance of up to date financial information and reporting for the project.
• Facilitate timely preparation and submission of FACE requests for each quarter to UNDP for financial disbursement;
• Facilitate timely preparation and submission of expenditure reports (FACE report) on funds advanced;
• Participate and support the process of preparation of annual work plans and budgets including revisions;
• Process all types of payment requests including quarterly advances to responsible parties.
• Any other duties assigned by Supervisor.

Competencies

• Familiarity and understanding of the government accounting systems;
• Dynamic and flexible with proven ability to work under pressure;
• Enjoy working in a demand-driven environment with ability to respond rapidly and effectively to the needs of many clients;
• Ability to pro-actively identify client needs and deliver them promptly and accurately;
• A team player with strong inter-personal skills and the ability to comfortably communicate at all levels;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Required Skills and Experience

Education:

• University degree in Finance, Business or Public Administration desirable but not required.

Experience:

• At least 4 years of progressively responsible financial management or accounting experience is required, with good knowledge of project finance desirable;
• Experience in usage of computers and office software (MsWod, Excel etc.), advanced skills in spreadsheets, experience in financial and web based management systems;
• Knowledge of Atlas, IPSAS and/or IFRS is an asset.

Language:

• Fluent in English.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.