Afdb Secretary/Receptionist - East Africa Regional Resource Center

• Position title: Secretary/Receptionist - East Africa Regional Resource Center
• Grade: GS-5
• Position N°: NA
• Reference: ADB/13/024
• Publication date: 06/02/2013
• Closing date: 22/02/2013

Objectives

The African Development Bank’s Regional Resource Center in Nairobi, Kenya (RRC-Nairobi) has been established to strengthen dialogue between the Bank and regional Governments, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy. The office also seeks to assist the operational functions of the Bank Group in launching and follow up of projects and programs in Kenya, Uganda, Tanzania, Rwanda, Burundi, and Seychelles; with operational support to Ethiopia, Djibouti, Sudan, South Sudan, Eritrea, Comoros and Somalia. The functions of the office fall under the major areas of: country programming, project administration, promoting participation, regional integration, and aid co-ordination, in line with the partnership principles and with a view to increasing development effectiveness and impact.

The Bank invites applications from suitably qualified candidates to fill the vacant position of a Secretary/Receptionist. This is a local position, which does not attract international terms and conditions, and posting will be in the Regional Resource Centre-Nairobi of the African Development Bank Group.

Only Applicants Who Already Have the Right to Live and Work in Kenya Will Be Considered for this Position. The Bank Does not Support Applications for Work Permits and Relocation.

Duties and responsibilities

Under the overall administrative authority of the Regional Director for the East Africa Regional Resource Centre (EARC) and the day to day direct supervision of the Finance and Administration Officer the main responsibilities of the Secretary/Receptionist will be the following:

• Providing general secretarial assistance to the Office, Field Staff and visiting Missions as well as provide back up to Secretary to the Regional Director.
• Receiving visitors, responding to routine requests for information, receiving and screening all correspondences and distributing them to various offices.
• Coordinate and monitor multiple and diverse work processes and activities to ensure that management decisions are properly carried out and products are delivered in a timely manner;
• Be accountable for the smooth operation of the office work, support work and related systems within the Office by organizing and coordinating workflow.
• Contribute to the organization of EARC events and ceremonies;
• Support office administration activities including management of stationery and consumables stores, processing of missions in the system and travel booking.
• Ensure quality of documents requiring the Regional Director and other Staff’s approval and/or signature;
• Perform any other duties reasonably requested by the Regional Director and other Staff in the Regional Resources Center.

Selection Criteria

Including desirable skills, knowledge and experience

• At least a Bachelor’s degree or its university equivalent in Business Administration or other related field; or Matric Certificate or Advanced Level Certificate plus four(4) years further study in professional secretarial and office management or public relations qualifications.
• A minimum of four (4) years of relevant professional experience and holding a similar position in an international Organisation.
• Thorough knowledge and use of all relevant computer software and the ability to help organize data and information retrieval systems;
• Good filling and organizational skills;
• Good interpersonal and verbal communication skills;
• Proven ability to work effectively in a team-oriented, multi-cultural environment and to function effectively as a member of various groups;
• Strong written and verbal communication skills in English with knowledge of French language.

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Secretary/Receptionist - East Africa Regional Resource Center (168 KB)

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To apply for this position, you need to be national of one of AfDB member countries.

Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs