Special Tribunal for Lebanon Assistant Administrative Officer (Legal Aid)

Depending on professional background, experience and family situation, a competitive compensation and benefits package will be offered. The successful applicant will be offered a temporary appointment for a period of six months limited to the Special Tribunal for Lebanon (STL). Any subsequent extension(s) are subject to terms of the Tribunal’s mandate and/or the availability of the funds. The Special Tribunal for Lebanon is an international inter-governmental organization with its own independent legal identity and not a UN organization. However, STL follows the UN common system for benefits and entitlements to its staff members. UN staff members may also serve on loan from their parent department/office, if selected.

The Victims’ Participation Unit is a unit within the Registry tasked with supporting victims who wish to participate in the proceedings. Amongst other functions, the VPU is responsible for administering a legal aid program to fund the legal representation of indigent victims participating in the proceedings.

RESPONSIBILITIES:

Under the supervision of the Chief of the VPU, the incumbent performs a wide range of functions in support of the administration of legal aid, as well as in providing operational support and assistance to the VPU.

In relation to legal aid, the incumbent is responsible for the performance of the following duties:

•Assist the Chief of VPU by reviewing and processing requests legal aid requests from legal representatives of victims to the VPU;

•Draft decisions on requests for legal aid from legal representatives of victims;

•Establish and maintain an information management system in relation to the administration of Legal Aid;

•Assist in ensuring that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;

•Communicate and coordinate travel of legal representatives with Registry’s Travel Unit;

•Catalogue requests and correspondence from legal representatives;

•Create (financial) reports on the performance of the legal aid budget;

•Ensure adequate follow-up within Registry in the implementation of legal aid requests;

•Assist with the review of invoices, actions plans and other key documents;

•Draft correspondence in relation to legal aid;

•Liaise with legal representatives of victims in respect of all matters concerning legal aid;

•Assist the Chief of VPU in meetings with legal representatives of victims and keep records of such meetings;

•Draft and update guidelines and policies relation to the implementation of the legal aid policy;

•Perform other duties as required

In relation to operational support and assistance, the incumbent is also responsible for the performance of the following duties:

•Provide day-to-day support to victim legal teams with practical and operational aspects of their work, such as mission planning, liaising with the Registry’s Security Section, Language Support Section;

•Assist the Chief of the VPU with the administration and oversight of the VPU budget;

•Assist the VPU Legal Officer with maintenance of the Unit’s information management systems;

•To perform other duties as required.

COMPETENCIES:

•Professionalism – Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is accurate in recording information. Strong analytical skills.

•Planning & Organizing – Ability to establish priorities, coordinate with others and handle a large volume of work in an efficient and timely manner.

•Teamwork - Good interpersonal skills, willingness to share knowledge and encourage cooperation, ability to work in a multi-cultural environment with sensitivity and respect for diversity.

•Accountability - Ability to work well and consistently, while observing strict deadlines.

•Communication- Ability to write in a clear and concise fashion and to communicate effectively orally.

•Technological Awareness - Advanced computer skills essential. Ability to design and maintain advanced databases. Quickly understands unfamiliar software applications.

•Creativity – Actively seeks to improve programmes or services; offers new and different options to solve problems or meet counsels need; takes calculated risks on new and unusual ideas.

QUALIFICATIONS:

•Education: University degree in a relevant related subject such as law, public administration, management or finance.

•Experience: At least two years of progressively responsible relevant professional experience at the domestic or international level. Experience in an international tribunal or in legal aid administration in a domestic system is an asset.

•Languages: Arabic, English and French are the official languages of the Special Tribunal for Lebanon. For this post, fluency in oral and written English is required. Working knowledge of French is a strong asset. Knowledge of Arabic is a strong asset.

How to apply:

1.Go to https://apps.stl-tsl.org/phfonline.

2.Register, if you have not done so. Note down your log-on id (email address) and password.

3.You'll get an activation email; activate your account following instructions in the email.

4.Log-in using your log-on id and password.

5.Completely fill out your Personal History Profile.

6.Click on the link for General Service Vacancies, Professional Vacancies or Field Service Vacancies.

7.Select the vacancy which you would like to apply for. 6. Click on the "Apply" button.

8.Fill out your cover letter.

9.Click on the check box which says "I Certify that the statements made by me in answer to the foregoing questions are true, complete and correct to the best of my knowledge and belief. I understand that any misrepresentation or material omission made on a Personal History Profile or other document requested by the Organisation renders me liable to termination or dismissal". Once you do that the "APPLY" button becomes visible.

10.Click on the "Apply" button to complete your application.

11.Once you have applied for a vacancy, an automatic email will be sent to you confirming your application.

12.For the full instructions, please go to https://apps.stl-tsl.org/PHFOnline/Help/HowToApply.aspx.

It is not necessary at this stage to send copies of qualifications, previous employment contracts, entire publications, etc.

Only applicants who are under serious consideration will be contacted. The Tribunal is not in a position to respond to queries regarding information on the status of vacancies or unsolicited open applications.