Protecting Families
against HIV/AIDS (PREFA) is an indigenous Ugandan Non- Governmental
Organization (NGO) with a historical focus on Prevention of
Mother-to-Child Transmission (PMTCT).
In preparation for its three year CSF funded project, Reduction of
New HIV Infections through Enhanced Community Engagement in Combination
HIV Prevention in Arua District, PREFA is seeking qualified candidates
to fill the following position:
Job Title: Administrative Assistant (1 position)
Reporting to: Project Coordinator, PREFA
Duration: 36 Months
Work Station: Arua
Gross Salary: Ushs 13,310.004
Job Summary:
Reporting to the Project Coordinator as immediate supervisor, the
Administrative Assistant will mostly provide administrative, human
resource, logistical, finance and secretarial support to the district
office.
Key Result Areas:
- Weil-maintained office premises, equipment and property of PREFA
- Good public relations with organizations’ clients and visitors.
- Well-facilitated meetings, with all meeting minutes well documented with clear action points.
- Ensures that up to date PREFA procurement, human resource, vehicle
and other policies and guidelines/ systems are available and regularly
consulted by relevant officer at the district office.
- Effective communication system at the District office display of key organisational documents at the reception for visitors.
- Well maintained diary of appointments for the district officials.
- Properly managed petty cash imprest with up-to-date books of accounts.
- Safe custody of organizational assets including office stamps/ other endorsing or authorizing instruments.
- Offer support and advice to the project coordinator on administrative issues and human resource management.
- Ensures that administrative policies, regulations, procedures and
systems tor effective management of PREFA district office are adhered to
by ail staff.
- Coordinate the procurement and store systems of district items for
the district office in accordance with the established policies and
procedures.
- Coordinate field trips and work schedules for both district office
management and home to home teams to ensure effective and smooth running
of PREFA core activities,
- Act as secretary during the district office general staff and management meetings.
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Requirement:
- Bachelors Degree in Secretarial Management/Administration
- Experience in office management and administration, is a desirable
- Proven experience in similar work.
- Good communication skills ( oral and written)
- Proficiency in office applications Three (3) years of progressively
responsible administrative and/or secretarial positions with
demonstrable experience in procurement and supplies/ stores management.
- Experience working in an HIV/AIDS organization set up is an added advantage.
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Experience:
3 |
How to apply:
Interested applicants should send a letter of application,
copies of testimonials and certificates, current Curriculum Vitae,
telephone contact and 3 referees to the address below, not later than
Friday, 21st September, 2012. Only short-listed candidates will be contacted.
Send to: The Executive Director, Protecting Families Against
HIV/AIDS, (PREFA) Plot 71 Lithuli Avanue Bugolobi, P.O. Box 25769,
Kampala, Uganda |
