Data Entry Clerk

Dynamic People Consulting is recruiting for a Data Entry Clerk for one of its clients in the education sector. The Data Entry Clerk is responsible for collecting, collating, analysing, summarising and generally managing the Departmental Information System.

This begins with data entry and management, updating records, production and updating of process forms, production and updating process manuals, analysis of data and producing reports as is necessary for the smooth progress of departmental processes. Often it also includes interdepartmental data handling.

Duties & Responsibilities

Data Collection

• Devise and prepare data collection mechanisms including forms and frequencies of collection.
  
• Advice on the best form of data for ease of analysis.
  
• Manage the collection of site data from the construction supervisors in a complete, accurate and timely manner.

Data Entry

• Enter data into the IT systems and organise it in an appropriate manner suitable for analysis and reporting.
  
• Device systematised methods of data verification for accuracy and correctness of data analysis and reporting.

Process Forms

• Prepare, modify or update standard departmental and inter-departmental process forms for use in materials requisition, payments and accounting, etc.
  
• Liaise with Construction Supervisors for production of materials requisition information and records.

Departmental Manuals

• Prepare, modify or update the departmental manuals including process and product manuals, training manuals, etc.
  
• Devise a systematic method of performing these updates and disseminating the new updates information throughout the department or beyond.

Departmental /Project reports

• Prepare reports as necessary for starting at the project/school level right upto the departmental level.
  
• Such reports shall include daily, weekly and summative reports on a regular basis.
  
• Ad hoc reports may be required from time to time.

Qualifications

• KSCE with overall C+ or above with C+ in Maths and English
• Minimum of 3 years experience in data analysis in a busy business environment
• Should have good hands on knowledge of IT systems and packages at least 25 words per minute typing speed.
  
• Experience with Access database or similar package will be an advantage
• Should be a good planner, well organized and able to meet deadlines without constant supervision
• Should posses an analytical attitude, ability to think outside-the-box and be able to carry out detailed data analysis tasks.
• Should be a quick learner able to adjust to new work environments with ease and enthusiasm.
• Excellent writing and oral communication skills are required including specifically correctness of grammar and language.
• Good communication and relational skills that contributing in a positive, motivating manner to timely meeting of deadlines
• Ability and willingness to accept instructions, accept criticism and positive feedback, while being very adaptable and flexible
• Should be a person of high integrity and able to get a good reference. A certificate of good conduct is essential

Please apply to recruitment@dpckenya.com