Background & Objectives of the Programme
DAI has been contracted by DFID to implement the 5 Year FoodTrade East and Southern Africa (FTESA) Programme. FTESA will be based in Dar es Salaam, and will cover the nine countries of Burundi, Kenya, Rwanda, Tanzania and Uganda (East Africa) and Malawi, Mozambique, Zambia and Zimbabwe (Southern Africa). FoodTrade ESA will systemically improve the functioning of national and regional staple food market systems; impacting directly on over 400,000 households and consumers through stable markets for staple food products. It will achieve this through the establishment of a Project Management Unit (PMU) to foster catalytic and innovative solutions through the use of two facilitative tools: a Challenge and Development Fund.
FoodTrade ESA uses a market-based approach to working with enterprises to promote the participation of poor men and women in wealth creation and improving the benefits they gain from engaging in staple food trade. As such, FTESA is concerned with the functioning of staple foods markets, and the need to overcome market failures to achieve systematic change that would create opportunities for more smallholder producers to participate in formalized, functioning markets. FTESA uses market-friendly mechanisms to leverage on ‘enterprise contribution’ to development through sharing the risk burden where commercial risk is too high. Foodtrade focuses on innovations in areas such as improved storage, inputs and service markets, information and coordination mechanisms and policy and regulation with the aim to get more people trading in regional staple food markets. FoodTrade ESA’s vision is to unlock trade across borders and across the region to get more food to more people.
Scope of Work:
The Operations Manager (OM) will work alongside the Team Leader providing strategic and high level project management. S/he will oversee the operations of grant management, monitoring results management (MRM) and project accounts and ensure close coordination and interaction between these divisions, avoiding silos creation. The OM will develop a Value for Money (VfM) approach, complying with key performance indicators. S/he will work closely with the Grants Manager, Senor MRM Officer and the Project Accountant. S/he will be responsible for the final financial and MRM reports and ensure compliance with key donor requirements.
Duties and Responsibilities:
- Supervise and support the heads of the three divisions: grant management, MRM and project accounts and ensure fluent exchange of information between the divisions;
- Update the financial systems and procedures for programme management and delivery consistent with the requirements of donors;
- In cooperation with the Team Leader, support the development of a detailed work plan and budget for year one and indicative work plan and budget for the future years of the programme;
- Supervise the utilization of project funds, maintenance of project accounts and submit timely and reliable forecasts, financial and MRM reports;
- Ensure timely disbursement of funds to the grantees on the basis of financial and M&E verifications;
- Monitor project resources (human resources, equipment, budgets for missions, etc.) to ensure most cost effective utilization;
- Prepare consolidated reports on the overall financial and indicator progress of the project for DAI and the donor;
- Supervise an accurate database of information: on all financial transactions and disbursements records of the grants managed & on all indicators and milestones targeted;
- Coach colleagues working in the three divisions though on-the-job training and team building;
- Ensure the project activities adhere to client and Head Office financial procedures as appropriate;
- Conduct performance evaluations of the three heads of divisions that are supervised;
- Provide senior administrative support to project procurement responsibilities including the management of vendor relationships.
Requirements:
- Must have at least 10 years professional experience in operational/strategic management (budgeting, accounting, MRM/M&E);
- Qualification in management, planning tools, accounting and/or M&E preferable;
- Extensive experience with financial management of DFID donor funded projects;
- Ability to systematically break down complex problems, complete an assessment of options and propose the optimal situation;
- Competent at working with teams and staff/contacts that may be in different locations, eg home office staff, local office staff and STTAs;
- Proficient in relevant computer applications and databases;
- Fluent English;
- Ability to collect and analyse data and produce coherent reports for donors and suppliers;
- Ability to work with minimum supervision and in a multicultural setting;
- Preferrably Tanzanian nationals/residents or persons in possession of a Tanzanian work permit can apply.
Education: Advanced Degree in Finance, Business, Economics, Management or other related field preferred.
Anticipated Project Start Date: 1 August 2015
Project Duration: Until 30 April 2018
Project Location: Dar es Salaam
Application Deadline:28th July 2015
Operations Manager - Food Trade East & Southern Africa - Tanzania
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