Job Ref No: WVT/P&C/FY14/35
Job Title: Zonal Financial Analyst
Reports to: Administratively to the Zonal Manager and technically to the Financial Planning and Analysis Manager
Location; Kagera zone
Purpose of the position:
To provide financial management oversight for the Zone and Project\programs by providing detailed financial analysis, review of and strengthen internal controls, risk mapping and mitigation and budgetary management in line with GAAP and World vision financial policies. Reporting to the Senior Finance Manager – Field Operations the position will be responsible for consolidating quarterly Finance Dashboards, Asset Management, Support Finance capacity building initiatives and donor liaison on all financial matters within the Zone.
Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Major Responsibilities
1. FINANCIAL ANALYSIS
- Perform Monthly and Quarterly Analysis of Spending against Budgets for all Projects within the Zone and share with Zonal Management, Variance Analysis, Investigation and follow-up to respective project.
- Design, implement and monitor financial analysis tools and provide timely feedback to respective stakeholders.
- Update and review analysis of long outstanding balance of payable, receivable, advances and other account on the balance sheet within the Zone.
- Provide analytical support to the budget decision-making by conducting monthly, quarterly, semiannual and annual financial analysis.
- Extract financial data, compile, analyze and interpret results, and write summary reports of findings with specific recommendations and corrective actions as needed.
- Perform Financial Forecasts, trend analysis and Analytical Reviews before year end on possible under\ over spending of the projects within the Zone.
- Analyzing and advises on complex financial aspects of implementing and evaluating projects in terms of their budget and actual expenditures, advices on appropriate steps to implement the best practices based on Budget and financial.
- Conduct special analysis per Zonal management request.
- Follow up implementation of monthly financial analysis provided by Field Finance.
2. BUDGET MANAGEMENT
Facilitate preparation, review and submission of the annual operation plan/ budget of program/projects in line with partnership guidelines and update PBAS accordingly
- Prepare periodic spending status for management decision.
- Perform Monitoring of Project spending against budget through Variance Analysis, investigation and follow-up to respective project.
Support the Projects in Year-end Closing Process.
3. CAPACITY BUILDING
- Facilitate capacity building in financial management for finance, Program staff and partners.
- Oversee Implementation of Partnership Finance initiatives within the Zones.
- Capacities building to finance staff on Sun system, Vision excel, Vision executive and Microsoft excel.
- Finance Capacity Building - Performance Finance Capacity Building Needs Assessment and development related \ necessary Capacity Building Plans.
4. ASSET MANAGEMENT
- Ensure that fixed asset database is updated every time fixed assets are purchased by projects/national office cost centers and that it is filled with adequate information.
- Ensure that projects inventories are well managed.
- Ensure that fixed asset reconciliation is done on Quarterly basis and reports are compiled from clusters.
- Ensure that projects fixed assets are well managed within a cluster as well as inventories
6. RISK MANAGEMENT
- Audit Performance and Risk Management: - Support Zonal Managers in follow up of Management Responses to audit reports, implementation of previous audit recommendations, Analyze audit trends and recommend revisions to internal Control processes and systems.
- Conduct continuous financial reviews of systems and procedures within all the clusters in the zone (100% vouching of all transactions ) and monitoring visits to all projects\programs within the zone for risk assessment and mitigation.
- Ensures sound internal control system is in place and continuously operational throughout the zone and any lapses or breakdowns including Frauds or misappropriations are timely reported.
Ensure all procurement transactions within the Zone are done as per WV procurement Policy.
Other Competencies/Attributes:
- Must be a committed Christian, able to stand above denominational diversities.
- Perform other duties as required.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
- Minimum Qualification required: Bachelor Degree in Accounting
- Experience: 7 yrs/3 yrs in Manager level
- Preferred: MBA, ACCA, CPA related fields
- Technical Skills & Abilities:
- Excellent computer skills in Excel & Sun-systems software/Visions.
- Experience in managing donor funds
- Working knowledge of Sponsorship and Grants operations, finance services and practices is an added advantage.
- Good planning and organizational skills
- Ability to maintain effective working relationships with all levels of staff and public
- Good Analytical skills necessary.
Working Environment / Conditions:
- Work environment: Office-based with very frequent travel to the field
- Travel: 70% Domestic travel and 10% international travel may be required.
- On call: 20%
How to apply:
Interested candidates who meet the above criteria should submit their applications letter (addressed to People and Culture Manager) together with an updated CV and copies of relevant credentials, contacts and three referees one of them being a church leader towvt_recruit@wvi.org before 29th April 2014
Zonal Financial Analyst
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