Sub Grants Officer , Tanzania Health Promotion Support (thps)

Position: Sub Grants Officer,

Location: Dar es Salaam

Deadline :Nov 27 2013

Description:

THPS is an indigenous NGO established under nongovernmental organization act No 24 0f 2002 as part of partnership framework implementation plan between the USG and the Government of Tanzania which calls for an uninterrupted transition of PEPFAR funded HIV and AIDS programs into local entities. THPS works in partnership with the Ministries of Health and Social Welfare in Tanzania (MoHSW) and Regional Administration and local government (PMORALG) with a goal of ensuring accessible high quality health care services to Tanzanian’s through establishment and strengthening of comprehensive family focused HIV/AIDS Prevention, Care and Treatment services. This is a continuation of the PEPFAR funded broader US Government HIV/AIDS initiatives through Centres for Disease Control Tanzania (CDC) in Tanzania. As CDC prime awardee; THPS is currently seeking highly experienced, committed and motivated Tanzanians to fill in the following positions in Dar es Salaam, Mtwara, Kigoma and Zanzibar Offices: REPORTS TO: Sub Grants Manager, OVERALL JOB FUNCTION: The Sub Grants officer will be responsible to focus on all issues related to sub awardee efficient management of THPS funds and to monitor the financial and administrative systems for proper utilization of such funds. S/He will work with R/CHMTs and other THPS sub grantees in building their capacity towards compliance and efficiency in managing donor funds including timely reporting. Under the leadership of the subs manager he will facilitate and coordinate the subs budgeting process and provide ongoing feedback to the THPS on the implementation of the subs work plans. The job entails frequent field travel of up to 75%Tanzania

Qualification:

KEY RESPONSIBILITIES:
• Assist in assessing the financial and administrative requirement for the sub awardees.
• Adapt administrative and financial policies and procedures for the sub awardees which includes ; manuals, user guides and templates to be compliant with donor and THPS requirements
• Provide training and technical support to sub awardees staff to improve administrative and financial systems by using THPS management tools and general management of fund procedures.
• Ensure consistent application of THPS financial and administrative policies/standards, as well as donor, and THPS rules and regulations
• Act as resource person for tracking and monitoring systems, reporting policies and procedures to sub awardees
• Ensure that sub awardees provide their reports accurately and on time 
• Monitoring of sub awardees invoices and advances from THPS 
• Monitor the need for external audits of sub awardees, and manage the audit as needed
• Coordinate with THPS finance staff and field finance managers to correct sub awardees account errors and improve systems 
• Train new sub awardees staff on matters related with financial management and perform project financial review
• Assist in provision of procedures for sub awardees closing by making sure that all steps and regulations are followed properly
• Supervise and train the Sub award Finance Staff in donor rules and regulations and the Financial Reporting.
• Other duties as assigned by supervisor
QUALIFICATIONS AND EXPERIENCE:
• Bachelors degree or equivalent in Accountancy, Finance or related subjects from a recognized institution
• CPA, ACCA or other equivalent professional certification will be an added advantage
• At least four years experience at similar position
• High level of integrity
• Ability to work independently with limited supervision

How to apply:

Interested applicants should send their application letter one page maximum and CV four pages maximum by 27th November, 2013 through email with a subject line of the position you are applying for e.g.:-Sub-Grants Officer to HR@thps.or.tz Only short listed applicants will be contacted. Please do not attach any certificates when submitting online.
THPS are an equal opportunity employer; women and people living with HIV/AIDS are encouraged to apply. 
From the guardian November 14, 2013