Administrative Assistant

Position: : Administrative Assistant

Location: kigoma regional office

Deadline :Nov 27 2013

Description:

THPS is an indigenous NGO established under nongovernmental organization act No 24 0f 2002 as part of partnership framework implementation plan between the USG and the Government of Tanzania which calls for an uninterrupted transition of PEPFAR funded HIV and AIDS programs into local entities. THPS works in partnership with the Ministries of Health and Social Welfare in Tanzania (MoHSW) and Regional Administration and local government (PMORALG) with a goal of ensuring accessible high quality health care services to Tanzanian’s through establishment and strengthening of comprehensive family focused HIV/AIDS Prevention, Care and Treatment services. This is a continuation of the PEPFAR funded broader US Government HIV/AIDS initiatives through Centres for Disease Control Tanzania (CDC) in Tanzania. As CDC prime awardee; THPS is currently seeking highly experienced, committed and motivated Tanzanians to fill in the following positions in Dar es Salaam, Mtwara, Kigoma and Zanzibar Offices: REPORTS TO: Regional Manager OVERALL JOB FUNCTION: To organise and supervise administrative activities that facilitate smooth running of the Kigoma Team

Qualification:

KEY RESPONSIBILITIES:
• Assist with the co-ordination of other office events such as meetings staff re-treat, staff day out, launching etc.
• Preparing administration and program purchase requisitions.
• Manage store at the regional level, receiving THPS purchase items and distribute them to supported sites.
• Filling documents i .e LPO’s and delivery notes.
• Program vehicles management and allocation, vehicle fuel reconciliation, repair and maintenance.
• Organizing trainings, conferences, meeting, seminar and other events.
• Assist with the co-ordination of office events.
QUALIFICATIONS AND EXPERIENCE:
• A Degree in Public Administration from a recognized College/University

• Minimum four years office administrative support experience is preferred.
• Good computer skills particularly use of power point and word processing.
• Excellent organizational skills including the ability to multitask.
• Be of high integrity and able to maintain confidentiality.
• Proven record to work under minimum supervision and meet deadlines.
• Self –motivation and good office management attributes.
• Reading, written, and verbal fluency in English and Kiswahili

How to apply:

Interested applicants should send their application letter one page maximum and CV four pages maximum by 27th November, 2013 through email with a subject line of the position you are applying for e.g.:-Sub-Grants Officer to HR@thps.or.tz Only short listed applicants will be contacted. Please do not attach any certificates when submitting online.
THPS are an equal opportunity employer; women and people living with HIV/AIDS are encouraged to apply. 
From the guardian November 14, 2013