USAID Management & Program Analyst

Job Title:Management & Program Analyst

Agency:U.S. Agency for International Development

Job Announcement Number:13-0163-DOT

SALARY RANGE:	$123,758.00 to $155,500.00 / Per Year
OPEN PERIOD:	Friday, May 10, 2013 to Friday, May 17, 2013
SERIES & GRADE:	GS-0343-15
POSITION INFORMATION:	Full-time appointment in the Competitive Service. - This position is Permanent.
PROMOTION POTENTIAL: 15
DUTY LOCATIONS:	1 vacancy - District Of Columbia County, DC, USView Map
WHO MAY APPLY:	USAID employees in current, permanent, competitive service positions, including those eligible under Certain Foreign Service eligibilities.

 

JOB SUMMARY:

USAIDs headquarters is centrally located in downtown Washington, DC, at the prestigious Ronald Reagan Building and International Trade Center on 14th and Pennsylvania Avenue N.W. We are located right on the Federal Triangle Metro (Blue and Orange Lines). The office is within walking distance of restaurants, shops, Smithsonian Institution museums and Washington Monument.

This position is located in the Bureau for Management, Administrative Management Division (M/MPBP/AMD). 

The incumbent leads a team of adminstrative officers, budget analysts and others that provide a full range of resources management actvities. Supervises a group of employees performing work at grades GS-9 through GS-14.  Provides adminstrative and technical supervision necessary for accomplishing the work of the office.

KEY REQUIREMENTS

• Relevant experience (see Qualifications below).
• Must be able to maintain a security clearance.

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DUTIES:

As a Management & Program Analyst, you will perform the following duties:Perform the administrative and human resource management functions relative to the staff supervised;serve as an expert in budgeting and financial management for the Bureau. Responsible for the development, presentation, and execution of the Bureau’s operating expense budget;manage and oversee all aspects of the Manage to Budget process;advise high-level officials on all aspects of human resources management activities;maintains continuous liaison with the human resources office and manages costs to ensure the maximum use of funding resources for agency programs;implement and develop Bureau policies and executes operational strategies that effectively cut across various organizational units of the Bureau and address resource allocations and constraints associated with the programmatic needs of the M Bureau;establish guidelines and performance expectations for staff members, which are clearly communicated through the formal employee performance management system;observe workers’ performance; demonstrates and conducts work performance critiques;provide informal feedback and periodically evaluates employee performance;serve as technical expert, exercising independence and political judgment in developing and maintaining relationships with various stakeholders in USAID and other Federal agencies;creates processes by which the organization pursues collaborative arrangements and relationships with customers.

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QUALIFICATIONS REQUIRED:

GS-15: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-14 level to be considered for the GS-15. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience for this position includes: managing an organization/unit which has complex and broad administrative and budget functional responsibilities;drafting budget justification and presentation;coordinating budget formulation and execution processes within a dynamic environment.   

Time-in-grade requirements must be met by the closing date.  This means that you must have served at least 52 weeks at the next grade level (or equivalent) below the grade/s advertised on this vacancy announcement. 

HOW YOU WILL BE EVALUATED:

We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100. You will be rated on your qualifications for this position as evidences by the work experience, and training you report on relative to this positions that show the degree to which you possess the Competencies listed on this vacancy announcement.  USAID must be able to conduct reference checks as part of its assessment process.  Applicants who do not permit reference checked from previous employers may be disqualified.

In order for your application to be considered, you must meet the following Competencies by the closing date of this announcement: Please be advised that a narrative to the Competencies is not required, but the Competencies must be displayed within your resume. 

Financial Management - Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

Managing Human Resources - Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.

Customer Service - Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government)to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Decision Making - Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations;listens to others, attends to nonverbal cues, and responds appropriately.

Technical Competence - Understands and appropriately applies procedures, requirements, regulations and policies related to specialized expertise, e.g., engineering, physical science, law, or accounting; maintains credibility with others on technical issues. 

Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

To preview questions please click here.

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BENEFITS:

Your continued employment with USAID offers comprehensive benefits including paid vacation, sick leave, holidays, life and health insurance, and the Federal Employees Retirement System.  You can explore the benefits offered to most Federal employees at http://www.opm.gov/insure/health/.   USAID’s headquarters is in downtown Washington, D.C., at the Ronald Reagan Building and International Trade Center on 14th Street and Pennsylvania Avenue, N.W., on the Federal Triangle Metro Blue and Orange Lines.  The office is within walking distance of restaurants, shops, museums, and Washington Monument.  A physical fitness facility and food court are on site.  You will be eligible for telework in accordance with Agency policy.

OTHER INFORMATION:

This announcement may be used to fill additional vacancies within 5 months of the closing date.

This is a Drug Testing Designated Positions (TDP’s) under the Agency’s approved Drug Free Work Place Program.  All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

EEO Policy:  EEO Policy Statement

Reasonable Accommodation Policy:  Reasonable Accommodation

Telework: www.telework.gov

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HOW TO APPLY:

The following instructions outline our application process.  You must complete this on-line application process and submit any applicable required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying on-line poses an extreme hardship, you must contact the human resources office no later than two business days prior to the closing date of this vacancy announcement.  An alternative application method will provided upon approval of the hardship notification. After this time, requests to apply via alternative methods will not be granted. 

Please note that all required documents must be received by the closing date, via online or alternative methods, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.

Step 1 - Review the Job Announcement
Before you apply, we suggest you review the entire job announcement.  Pay close attention to the Major Duties section and the How You Will Be Evaluated section where you will see the areas upon which your application will be evaluated and a link for previewing online questions.

Step 2 - Create or Upload a resume with USAJOBS (www.usajobs.gov)

-Create or upload a resume in USAJOBS. You may wish to customize your resume to ensure it supports your responses to the online questions and addresses the Knowledge, Skills, and Abilities listed in the How You Will Be Evaluated section of the job announcement.  For resume tips, click here.

-Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 3 - Apply Online
Click the “Apply Online” button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury’s CareerConnector website to complete the application process.

Step 4 - Answer the Online Questions and Submit Your Online Application
If this is your first time on Treasury’s CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select “Take me to the assessment” and click on the “Next” button to answer the job-specific questions. You must answer all the questions and click the “Finish” button.

Step 5 - Review and Confirm Your Submission
You will now have the option to upload a document or print fax cover-sheets for documents (see Step 6 for details). Once you click “Done,” you will see a summary of your application for your review. You may also print a copy for your records. When you click “Finish” at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 6 - Submit Documents
You can submit any applicable required or optional documents (see below) by document upload, fax, or e-mail. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.

Document Upload: You may upload documents in one of two ways:
1.    Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application.  You will be given the choice to either upload the document as part of the application process or you can select a document that you’ve already loaded on USAJOBS.  Or

2.    You can upload a document to an existing application by logging into your USAJOBS account profile.  Click on “My Applications” and search for the vacancy.  Once you’ve located the vacancy, click on the vacancy and select “Apply Online.”  Move through your existing application to the Documents page and select Upload in order to add a document to your application.  Be certain to review your complete application for confirmation that the document uploaded.
In the Application Review section, you may verify acceptance of your documents in Career Connector if you see them listed on the “Vacancy Documents” screen. Then, click on “Finished” to be returned to USAJOBS.

Fax: Print a fax cover-sheet in Career Connector by following the “Faxing Supporting Documentation” instructions.  The fax number will be provided on the cover-sheet.

If you are having difficulty within the Career Connector system and need technical assistance please email the help desk at careerconnectorhelp@treasury.gov. The help desk is available to assist you during the hours of 8:00 am- 4:30 pm EST. 

REQUIRED DOCUMENTS:

• Resume showing relevant experience.
• Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code, and type of position occupied.
• Most recent performance appraisal

AGENCY CONTACT INFO:

Dorothy Hawkins
Phone: 202-712-1564
Fax: 202-216-3244
Email: dohawkins@usaid.gov

Agency Information:
United States Agency for International Development
1300 Pennsylvania Ave NW
Washington, DC
20523-0016
US
Fax: 202-216-3244

 

WHAT TO EXPECT NEXT:

Applicants are evaluated using an automated applicant assessment system.  After determining basic eligibility and qualifications, the supplemental questionnaire will be used to identify the best qualified applicants to be referred to the hiring manager for consideration and possible interviews.  After making a tentative job offer, we will conduct a suitability/security background investigation.  A final job offer is contingent upon a favorable suitability determination and a favorable SECRET level security clearance investigation and determination.

You may check the status of your application for this position at any time by logging onto the USAJOBS “My Account” tab and clicking on “Application Status.”  You will receive final notification via email when this vacancy has been filled. Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.