Human Resources Development Consultant to Support the Independent Election Commission

Applicants who previously applied need not re-apply. 
UNDP supports stabilization, state building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.
Years of conflict have damaged Afghanistan’s economic, political, physical, social and institutional structures. Reconstruction demands a secure environment in which there is credible leadership and enforced rule of law. Strong, legitimate and effective public administration structures, responsive to the needs of ordinary citizens - including the poor – are a precursor to any sustainable development. To this end, UNDP supports Afghan electoral institutions so that they can become more effective vehicles for development.
 The UNDP Enhancing Legal and Electoral Capacity for Tomorrow (ELECT) project- phase I (2006 – 2011) provided technical and operational assistance to Afghan electoral bodies throughout the 2009 Presidential and provincial council elections and 2010 parliamentary elections. This included the establishment of Independent Electoral Commission (IEC) offices throughout Afghanistan’s 34 provinces. 

Phase II of the ELECT project commenced at the end of 2011 and comprises of long-term assistance to the Independent Electoral Commission (IEC) of Afghanistan, focusing on institutional strengthening and capacity consolidation to encourage broader democratic participation. The overarching objective of ELECT-II is to support the national electoral institutions to plan and conduct credible future elections with minimal external support.
Continuing long-term assistance through support to capacity building of national electoral authorities beyond 2010 is in accordance with Security Council Resolution 2041 (2012). This assistance is closely coordinated with UNAMA, UNDPKO and EAD.
The three key outputs for ELECT II are:
  • Output 1:Institutional, operational and technical capacity of the IEC is developed to ensure well organized, future Afghan-led electoral processes.
  • Output 2:The quality of the voter registry is improved to support future electoral operations.
  • Output 3:Capacity of the IEC is strengthened to encourage broader democratic Participation
ELECT II has recently conducted a Capacity Development Assessment of all IEC departments which will be the basis for targeted capacity development assistance. The (international) Human Resource Development Consultant will be part of a team of advisors providing technical support to the IEC HR Department under the supervision and guidance of the Senior Technical Adviser / Pillar 1. He / she will work closely with the Capacity Development Advisor and the Training & Capacity Building Department in IEC.

Duties and Responsibilities

Her/his primary task will be to develop and design HR tools and provide advice to the IEC – HR Department to facilitate training, coaching and mentoring and to transfer know-how to IEC colleagues and counterparts. This is to assure that IEC is able to carry out strategic, efficient and transparent HR management and development and to plan activities accordingly. 
  • To familiarize him/herself with the Afghan Civil Service Commission rules, regulations and standards.
  • Advise on development of a Personnel Management Information System that will function as an essential staff database and serves as an HR research, planning and management tool for the IEC
  • Advise on development of a HRD Strategy and Implementation Plan together with the HR Department and the Training & Capacity Building Department
  • Establishment and provision of training for record management and filing system for the HR Department
  • Advise on the conduct of HR business process mapping and on training of HR Department staff on recruitment, selection, hiring, contracting, pay and grading/ incentive and rewards system, personnel management, performance appraisal and evaluation, HR planning, staff development, career pathing / progression & development, and other related competencies needed by the IEC staff. 
  • Advise on the development of an HR Manual of Procedures (SOPs) and provide the necessary training for staff.
  • Advise on the development of HR Policies and Procedures primer or brief for use of all IEC staff / new personnel.
  • Advise on the development of a performance appraisal system with appropriate indicators in collaboration with the Civil Service Commission for permanent personnel and the proper performance appraisal processes for non-government/temporary / contract/ project staff.
  • Serves as technical advisor to IEC Human Resources Unit 
The Human Resources Development Consultant jointly with the IEC Human Resources Unit will provide the following deliverables:
  • Development of IEC’s HRD Strategy and Implementation Plan.
  • Design IEC’s Personnel Management Information System 
  • Development of a HR Policies & Procedures Manual 
  • Provision of training, coaching and mentoring to the HR Department and counterparts    
  • Established record management system.

Competencies

Functional Competencies:
Knowledge Management and Learning
  • Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
  • In-depth practical knowledge of inter-disciplinary development issues
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
  • Seeks and applies knowledge, information, and best practices from within and outside of UNDP
Development and Operational Effectiveness:
  • Ability to lead strategic planning, change processes, results-based management and reporting
  • Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects
  • Ability to apply development theory to the specific country context to identify creative, practical approaches to overcome challenging situations
Management and Leadership:
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
  • Consistently approaches work with energy and a positive, constructive attitude
  • Demonstrates openness to change and ability to manage complexities
  • Ability to lead effectively, mentoring as well as conflict resolution skills
  • Demonstrates strong oral and written communication skills
  • Remains calm, in control and good humored even under pressure
  • Proven networking, team-building, organizational and communication skills
Corporate Competencies: 
  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Remains calm, in control and good humored even under pressure.
  • Focuses on result for the client and responds positively to feedback.

Required Skills and Experience

Education:
  • Master’s Degree or equivalent in Public Administration, Human Resource Development, Organization Development or Business Administration, law, or in relevant fields.
  • Certification in the area of Human Resources Development will be an asset. Master’s Degree or equivalent in Public Administration, Human Resource Development, Organization Development or Business Administration, law, or in relevant fields.
  • Certification in the area of Human Resources Development will be an asset.
Experience:
  • Seven years of relevant, professional experience in Human Resources development
  • Excellent knowledge, skills and competencies of Human Resource Development  and Management
  • Solid professional experience in developing strategies, SOPs, and  personnel management information systems
  • Previous work experience with government agencies, ministries or the Civil Service Commission in Afghanistan is an asset
Language Requirements: 
  • Fluency in written and spoken English is essential; Working knowledge of Pashto and/or Dari an asset.
Application:
Interested and qualified International candidates should apply on-line through the UNDP Jobs site at http://jobs.undp.org/ or http://www.undp.org.af/Jobs/index.htm.
IN job site candidates are allowed to upload one file, therefore, we request to submit financial, technical proposal and UNDP Personal History Form in one PDF or other accepted format.
 All interested applicants should submit the following requirements. The following 4 documents should be merged in a standalone file including all them, since the online application submission does only permit to upload one file per application. Incomplete submission can be a ground for disqualification.
  • Brief expression of interest: a brief narrative on why you think you are qualified to undertake the consultancy.
  • A current and complete C.V. in English with indication of 3 references as well as the permanent e-mail and phone contact.
  • Duly completed UNDP Personal History Form (P11) that can be downloaded from http://europeandcis.undp.org/files/hrforms/P11_modified_for_SCs_and_ICs.doc
  • Financial proposal: Daily rate / Lump sum (including per diem, travel expenses, Compensatory Time Off (CTO) provided after each 42 days in the country)
Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applicants who are shorted-listed will be contacted.
Facilities Provided by UNDP:
  • Office space, communication equipment (phone (prepaid)), VHF radio, transportation from/to workplace and relevant line ministries and office. Assets shall be returned to the CO upon completion.
  • The IC shall be provided accommodation in MOSS cleared premises. The daily rent for a small room including three meals is $90.0. The daily rent for a large room without meals is $95.0. The large room rent does not include any meals. The meals can be purchased as $6.0 for breakfast and $12.0 for lunch or dinner.
Facilities to be provided by the IC:
Laptop
UNDP will cross check previous work experience and expertise.
Evaluation:
Individual consultants will be evaluated based on the following methodology:
Cumulative analysis:
When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
    • Responsive/compliant/acceptable, and
    • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation
    • Technical Criteria weight; [Interview /desk review and Technical proposal Score (70%)
    • Financial Criteria weight; [Financial Proposal (30%)
    For more detailed information about UNDP Afghanistan please visit our website at www.undp.org.af
    Female candidates are highly encouraged to apply.
    UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
    FC: 30000
    UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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