Human Resources Assistant
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General Responsibilities
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This position is responsible for all Human Resources activities for the project.
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Specific Tasks and Responsibilities
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- In collaboration with staff and supervisors, review and revise Job Descriptions to ensure that they are up to date and complete;
- Coordinate the recruitment of new staff, including: placement of vacancy notices; receipt of applications and shortlisting of candidates; following up with references; verification of documentation; conducting tests of qualified shortlisted candidates; acting as Secretary to the Interview Committee; and preparing letters of offer;
- Maintenance of complete employment files for all staff. Orient new employees on corporate policies and benefits. Enroll new local staff in the health insurance plan;
- Manage training program for the organization, including: drawing up a training plan; managing training budget; producing materials needed for training; working with training providers to develop suitable content for the courses; delivering selected training sessions;
- Provide guidance to Cardno on updates of rules and regulations of Ugandan Labor Law;
- Act as Secretary to the Security Management Committee. Maintain an up to date staff roster with home addresses, telephone numbers and email addresses. Maintain up to date phone tree;
- Ensure that the staff evaluation processes are completed in a timely manner. Coordinate goal setting for staff, ensuring that all goals are in line with project priorities;
- Manage the recruitment process for consultants, ensuring that all relevant procurement rules are followed and documentation is complete;
- Other tasks, as assigned by the supervisor.
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Minimum Education Requirement
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- Bachelors Degree in Management or other relevant field. Masters Degree preferred.
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Minimum Professional Experience
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- 4+ years working experience of demonstrable experience in a similar office environment, preferable for donor funded projects;
- Excellent writing, computer and organizational skills;
- Excellent listening skills;
- USAID experience and basic knowledge of FARs and AIDARs is highly desirable;
- Proven ability to work closely with a variety of project stakeholders, including local senior and support staff, USAID personnel, Home Office staff and consultants, to work collaboratively to solve administrative and operational problems as they arise; and
- Proven ability to independently plan and execute complex tasks while addressing daily management demands.
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Engagement Level
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100%, full time (5-day work week)
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Immediate Supervisor
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Director of Finance & Operations
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