Job Title : Chief Conference Services
Grade : P4
Division : Administration
Duty Station : Lusaka
Commencement Date : June/July, 2013
Report To : The Director of Administration
PURPOSE OF THE JOB
Ensuring the smooth running of conferences and meetings through the provision of effective translation, interpretation and documentation services
Ensuring the smooth running of conferences and meetings through the provision of effective translation, interpretation and documentation services
Key Tasks
Under the direct guidance of the Director of Administration and overall guidance of the Assistant Secretary General (Administration and Finance), the incumbent of the post will perform the following duties:
- Plan, organise and service COMESA conferences, meetings, seminars, and workshops by:
- Drawing up the annual calendar of meetings;
- Being involved in recruitment of conference interpreters and translators;
- Working out the logistics of organising conferences;
- Drawing up the budget for conferences;
- Supervising the writing, processing and distribution of documents and reports to the member States; and
- Supervising the reproduction and keeping custody of documents and official records of meetings.
- Supervise the staff assigned to the Unit by:
- Assigning work to them;
- Ensuring that quality work is produced and deadlines are met;
- Ensuring discipline and good working relations are maintained; and
- Ensuring punctuality.
- Ensure that translation and interpretation services are provided in a very satisfactory manner to all meetings and conferences of COMESA by:
- Identifying qualified and experienced interpreters and translators for meetings;
- Liaising with Division of Administration on the terms and conditions of service of such interpreters and translators;
- Assigning tasks and responsibilities to them; and
- Evaluating their performance and recommending payment or non-payment of any portion of their monetary entitlements.
- Ensure the reproduction and distribution of documents before and during conferences and meetings of COMESA by;
- Ensuring the availability of the required stationery and materials;
- Liaising with the Head, General Services in ensuring that duplicating and printing machines are kept in a good working order; and
- Ensuring that documents are processed according to the COMESA in-house style.
- Perform any other related duties that may be assigned by his/her superiors from time to time.
Minimum Qualifications
At least M.A. (Linguistics) or M.A. (Administration) or equivalent professional qualifications. Translation from English into French and/or vice-versa and a Phd in the relevant field would be an added advantages.
Professional Experience
At least ten (10) years of international or national experience in the relevant field. Knowledge of the COMESA region is desirable.
WORKING LANGUAGE REQUIREMENTS
Must be fluent in English and/or French and/or Arabic (speaking and writing). A combination of any two or all of these languages will be an added advantage.
ELIGIBILITY FOR APPLICATION
Applicants must be citizens of a COMESA Member country.
FINAL DATE FOR RECEIPT OF APPLICATIONS
Applications MUST be submitted through the Coordinating Ministries of the respective member States on the prescribed COMESA APPLICATION FORM which can be accessed at the following COMESA website: http://www.comesa.int/, Opportunities, COMESA Job Application Format. Applications submitted directly to the Secretariat will not be considered and only short-listed candidates will be contacted.
Accordingly, short-listed candidates by the Coordinating Ministries should reach the address below by Friday, 8th March, 2013:
The Director of Administration
Common Market for Eastern and Southern Africa
COMESA Centre,
Ben Bella Road,
P.O Box 30051,
Lusaka
Zambia
Common Market for Eastern and Southern Africa
COMESA Centre,
Ben Bella Road,
P.O Box 30051,
Lusaka
Zambia
Email: recruitment@comesa.int
Chief Conference Services - P4
Reviewed by Unknown
on
1:48:00 AM
Rating: