Team Leader – Human Resources & Administration - Shelter Afrique , Kenya

SHELTER-AFRIQUE is a regional Housing Finance Institution established by African governments and the African Development Bank dedicated to investment in housing and urban development in African countries. The current shareholding comprises 43 African countries, the African Development Bank and the African Re-Insurance Corporation. The institution, with its headquarters in Nairobi, would like to fill the following vacancy in the Corporate Affairs & Secretariat Department.

Position Title: Team Leader – Human Resources & Administration

Grade: P5

Reporting to: Director Corporate Affairs & Secretariat

Overall Purpose

Responsible to the Director Corporate Affairs & Secretariat for planning, coordinating and implementing human capital and administration policies, strategies, systems and processes aligned to the strategic objectives. Specific duties include organizational analysis and design, recruitment and selection, performance management, assessment of training needs, design and delivery of staff training and development programmes, job evaluation and pay structure design, benefits administration as well as employee relations aimed at raising staff morale, increasing productivity and enhancing organizational effectiveness. Other duties include, coordinating the implementation of administrative support services such as, mail delivery, risk assessment and provision of insurance cover, health and occupational safety.


1.0 Core Duties and Responsibilities: The Team Leader Human Resources & Administration is expected to be bilingual (English and French) and should:

1.1 Provide professional leadership in the development and implementation of human capital and administration, plans and budgets, outlining activities to be undertaken, resource requirements, key performance measures and indicators as well as expected outcomes.

1.2 Conduct workforce analysis, determine optimum staff requirements and design organizational structure that maximizes synergies across functions to support the implementation of the approved strategic plan.

1.3 Analyze organizational structures, business processes and workplace relationships in order to eliminate hierarchical layers and strengthen opportunities for increased collaboration through flexible work teams.

1.4 Conduct job analysis in order to develop job descriptions and competency profiles to facilitate human capital planning, staff recruitment and selection, performance management, training and development, job evaluation and pay structure design as well as career planning.

1.5 Coordinate the recruitment and selection process in order to ensure the organization has a critical mass of qualified human capital with the required competencies necessary for implementation of functional strategic management plans.



1.6 Perform Transactions on Client HR Systems in area of HR Administration, Rewards, Recruitment and HR Help Desk.

1.7 Assess training needs analysis and baseline attitude surveys in order to design and implement relevant training

programmes aimed at building capacity by equipping staff with the necessary knowledge, skills and behavior
characteristics in line with the strategic plan

1.8 Coordinate the performance management system and ensure that individual and team performance is continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly defining performance measures and indicators, expected timeframe as well as resource requirements.


1.9 Oversee implementation of an effective human resource management information system for monitoring, tracking and evaluating employee activities including staff training, performance management, medical, pension and welfare programmes.

1.10 Oversee proper maintenance, storage and security of personnel records to ensure integrity of data and information related to human capital development programmes as well as administrative support services.

1.11 Coordinate resolution of employee grievances and disciplinary cases, recommending appropriate action to resolve problems as well as assisting employees to find satisfactory solutions to personal problems through counseling services

1.12 Develop and implement human resource policies and procedures that lead to building a highly performing institution and aimed at enhancing workplace relations in order to gain employee commitment and improve morale by ensuring that employees are treated fairly, uniformly and equitably.

1.13 Conferring with relevant professional bodies and government agencies on the interpretation and application of particular human resource management regulations that apply to public sector organizations.

2.0 Minimum Qualifications & Experience

2.2 Masters degree in Human Capital Management, Business Administration (MBA) or relevant higher degree in the Social Sciences focusing on the management and development of the workforce.

2.3 Professional qualifications such as IPM, KIM, IPS or membership to a relevant professional body.

2.4 Fluency in both English and French.

2.5 Minimum eight (8) years experience gained preferably in a reputable international financial institution. Previous exposure to a development finance institution will be an added advantage.

3.0 Key Competencies

3.1 Strong leadership skills including effective interpersonal, communication, influencing and negotiation skills.

3.2 Proven track record and ability to managing change, diversity and interpersonal conflict.

3.3 Proficiency computer applications including computerized HR information systems and other relevant software packages.

3.4 Ability to deliver the articulated vision for change to staff members. Creates a sense of urgency around change and motivates staff to join change efforts.



3.5 Ability to identify and clarify key underlying issues in employee problems and independently counsel staff on significant challenges facing the organization, and negotiate resolutions to conflicts which seem to be at an impasse.

3.6 Ability to monitor progress of a project against milestones or deadlines double-checks the accuracy of information to discover weakness or missing data and strive for high quality performance.

3.7 Ability to take personal responsibility for dealing with employee issues and concerns. Makes self fully available and takes actions beyond normal expectations.

3.8 Ability to maintain professional status and keep abreast of evolving trends in human capital development through continuing professional education programmes.

Shelter-Afrique offers competitive salary and benefits package and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability against the listed qualifications/ competencies/skills and detailed curriculum vitae, current & expected salary as well as names and addresses of three referees (including telephone & email address) to

jobs@shelterafrique.org

Applicants should indicate “Team Leader Human Resources and Administration” as the subject line of their email submissions. Deadline for submission of applications is 23rd July 2012. Only short-listed applicants meeting the above requirements will be contacted.