Action Against Hunger-USA , Logistics Coordinator

Description

General Objectives of the Project

Objective 1: To co-ordinate logistics activities at mission level and provide proper support to programs. This involves supporting and build the capacities of all staffs involvedd in logistics activities (including planning capacities for programm managers), liaising with programs & support services, training new staff, supervising orders, supply, freight, communications, equipment and fleet management, construction, to ensure procedures are applied. Coordination with programs will be given special emphasis.

Objective 2: To optimise the logistics department in the mission in collaboration with the logistics team on the field. To analyse logistics needs and expenditures. This will involve forecasting financial needs for the running of our programs operations, providing monthly fund forecast, optimising equipment use. To strengthen ACF kit log V3 procedures on each base and to set up a proper control system. To organise logistics and security training.

Objective 3: To manage aspects of mission security as delegated by Country Director, and to follow security developments in country. To propose and develop updates to the security plans and security procedures when needed or when requested by the HOM. To brief and sensitize the staff (international, regional and national) on security. To strengthen ACF information network including all the parties.

Detailed Objectives

Objective 1 : Coordination of logistics at national level

Activities :

* Elaboration and follow-up of the mission logistics organization:
o Supply chain
o Equipment management
o Fleet management
o Communication
o Rehabilitation
* Specification and forecast of the needed logistics means
o Elaboration of the financial plan
o Control of the monthly expenditures forecast of the bases
o Planning and management of the logistic budget lines
o Expenditure control and analysis
* Implementation and standardization of the logistic procedures as defined in the kitlog V3
* In collaboration with technical staff ,elaboration of the logistics implication in the proposals
o Assessment of logistic needs
o Evaluation of the costs and feasibility for the supplies
o Draft of the procurement planning & logistics budget
o Study of any donors specific rules
o Preparation of necessary derogations
o Involvement in donor report.
Objective 2 : Equipment management

Activities :

* Definition of the equipment needs of the mission
* Forecast of the funding.
* Supervision of the use and maintenance of the equipments present on the bases
* Follow-up of the equipments on the mission (Equipment list)
Objective 3 : Human Resources

Activities :

* Coordination, training, support of the logistics staff for the bases and supervision for the capital
* Briefing new staffs at national and international level (security + logistics)
* Forecast of the HR logistics needs in collaboration with other coordinators
o Definition of job descriptions
o Update of the logistics chart on the mission
o Collaboration with the Administrator and HR Manager for staff financial plan
Objective 4 : Management of the security (as delegated by and under direct supervison of the HoM)

Activities :

* Participation into the context analysis
o Collection of information at mission level
o Analyses and Networking with partners and stakeholders
o Communication of security relevant information to HoM
* Security Plan
o Design of the bases Security Plans (validation by HoM)
o Elaboration & proposal of updated of the mission Security Plan
o Control of the consistency and updates of the Security Plan
* Expatriates and nationals staff training on security
* Involvement in crisis and incident management under the supervision of HoM
Objective 5 : Reporting and analysis

Activities :

* Mission Logistics Report as define in kit log V3: compilation & consolidation of all logistic reports (bases + capital):
o Narrative of activity
o Stock reports
o In-kind donation reports
o Car-costs
o Equipment list
o Logistic HR chart (if updated)
o Security plan (if updated)
* Donors reporting:
o Preparation of the pre-final & final donors reports (Log narrative, equipment & stocks)
o Transmission to the Country director
Objective 6 : Representation

Activities :

* Representation of ACF for in-kind donations aspects to the donor agencies as delegated by the Country Director
* In charge of the reporting to these agencies and other donors about any relevant logistic aspect
Education / specific degree / special skills:

* Relevent academic studies in supply chain & Logistics Management
* Experience in staff management, project follow up, security management
* To be well organized and rigorous
* Team spirit and good communication qualities
* Good general knowledge in IT, mechanic, radio & satellite communications
* High sense of diplomacy with authorities
* Humanitarian field experience requested: YES
For more information visit and apply online at: http://www.actionagainsthunger.org/about/employment/job-opportunities