Finance Manager Save the Children Juba, South Sudan

JOB PROFILE

Job Title:	Finance Manager
Place of Work:	Juba
Grade:	3.1
Reports to:	Director of Grants and Finance
Reporting to position:	2 Finance Officers
Budget Responsibility:	None
Child Protection Level:	3

Introduction

South Sudan emerged as the world’s newest nation in July 2011, amidst jubilation and celebration, crowds took to the streets to welcome their new country into being. Less than a year down the track and the situation for the people of South Sudan is precarious, with escalating conflict on top of the inheritance of some of the worst development indicators in the world. Generations of children were affected by the past decades of conflict and now the future of a new generation of children is in jeopardy.

Save the Children is a child rights organisation working in 9 of the 10 states of South Sudan, in the themes of Education, Child Protection, Nutrition, Health and Child Rights Governance, and we need dedicated and highly capable staff to work with us at this pivotal time. Save the Children International is a 'dual mandate' organisation and as such equal priority will be given to both humanitarian and development work. This is the only way we are able to ensure that some of the fundamental rights that we believe children have, such as survival, safety and constant access to protection and education, can be guaranteed.

This is a crucial, difficult and very rewarding period in which to make a change to children’s lives, in one of the poorest and most troubled countries on earth.

Job Purpose

Reporting to the Director of Finance and Grants, the Finance Manager will support and strengthen the integrity of finance systems, ensure smooth financial operations for supporting programme work and responsibility for updating and generating timely financial information to management and other levels within the managing member and participating members.

The Finance Manager works closely with the Finance Officers and other finance staff in ensuring smooth, effective and efficient operational finance support to the country and field offices.

Key accountabilities

1.0 Financial systems and procedures

· Assist the Director of Finance and Grants in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with the managing member’s finance Policy and good accounting practices

· Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.

· Ensure that all financial transactions are fully supported and that they are all captured in SUN Accounts on a daily basis; make sure that regular backups are taken and stored off site.

· Prepare monthly and quarterly financial diaries for both SUN Accounts and sub-office finance systems and ensure its strict adherence to the HQ deadlines

· Maintain and ensure the integrity of the managing member’s computerized accounting systems and liaising with Help Desk in London for any required support

2.0 Financial records and transactions

· Carry out sensibility and control checking before and after posting sub-office transactions into SUN Accounts. The post holder is expected of travelling to review financial records maintained in the field offices in compliance with managing member’s policies and procedures

· Follow up HQ transactions from London and make sure that all are processed in the Field Control Systems timely and accurately

3.0 Financial reports

· Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to head office

· Responsible for all internal management reporting to budget holders and program managers, as well as Country Office line managers.

· Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis and ensuring that year-end accounting procedures are met consistently and that any discrepancies are reported to the Director of Finance and Grants.

4.0 Financial and system controls

· Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts

· Ensure that systems are put in place to assure document security for a complete audit trail from the SUN Accounts records to supporting documentation and vice versa.

· Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure the security of staff.

· Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies.

5.0 Staff management

· Directly lead, manage and motivate staff in the Finance unit and ensure that they have clear work plans and performance management is integrated in day to work activities.

· Assess and identify gaps on the capacity of finance staff and propose training and capacity building as required

6.0 Audit function

· Support and strengthen finance management and administration across the programme and ensure appropriate audit functions are carried out.

· Support in ensuring that audit recommendations are implemented

7. 0 other responsibilities

· Carry out the responsibilities of the role in a way which reflects Save the Children’s commitment to safeguard children in accordance with the Child Protection Policy.

· Any other duties as may be assigned by the Director of Finance and Grants.

Working Contact

External: Bank, suppliers, Partners

Internal: SMT members, Area Management team, Roving Finance Manager, Treasury office-HQ

Person specification:

Essential

· Professional qualifications in Accounting (CPA or ACCA) and/or a degree in Accounting

· At least five year’s INGOs experience especially in complex budget setting (in excess of £15m GBP), monitoring and financial accounting

· Proven experience to help facilitate a smooth audit process and work efficiently with external auditors

· Proven skills on managing changes, achieving results, ensuring quality, team building and capacity building.

· Strong computer skills, especially on Accounting packages such as SUN

· Ability and willingness to work under pressure as part of a professional team.

· Excellent interpersonal skills, including cultural sensitivity, assertiveness and negotiating skills.

· Willingness to travel to field offices regularly

· Experience of working in a busy INGO environment preferably outside of own country

· Basic knowledge of IT

Desirable:

· Prior work experience in a high-profile crisis or conflict setting

Application Process

To apply for this position, visit our website:

http://www7.i-grasp.com/fe/tpl_savethechildren01.asp?newms=info1

and apply for position reference number 7231 by 31^st May 2012.