Adeso Human Resources Manager-Somalia

Adeso, formerly known as Horn Relief, is an expanding and vibrant African-based international organization, working with communities to create environments in which Africans can thrive. We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy. Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. Adeso has been strengthening rural livelihood and delivering innovative humanitarian aid and development programs for the past 20 years. Currently, we have programs in Somalia, Kenya and South Sudan. Our present donor portfolio includes the European Commission, USAID, SIDA, and UNICEF, among others. Adeso is an exciting, dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development

                             Position Summary 

Adeso is seeking a qualified and committed individual to join its team as a Human Resources Manager for all operations in Somalia. Based in Badhan, Sanaag Region, the Human Resources Manager will be a full-time member of the Adeso team. The Human Resources Manager is expected to develop and lead Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity, goal attainment, and the recruitment and ongoing development of a superior workforce.

                             Position purpose 

The overall objective of the position is to provide practical, consistent, and proactive support, direction and advice to other managers on HR procedures, policies, best practices, employment rewards, benefits, and legislation to facilitate in achieving the objectives and targets of the organization. The Human Resources Manager will ensure strategic use of human resources and maintain functions such as employee compensation, recruitment, personnel policies, and regulatory compliance. She/he will provide day to day advice and support that would provide efficient Human Resources function to staff and management in the Adeso programs.

                            SPECIFIC ROLES AND RESPONSIBILITIES 

The Human Resources manager will undertake a number of duties and responsibilities, including:

1) Supervision and Management of staff • Provide direction and supervision of HR/Administrative Assistant and Office Assistant, including preparation of job descriptions, monitoring and providing feedback on performance, and providing coaching for performance results. • Plan, direct, supervise, and coordinate work activities of HR/Administration staff.

2) Policy and Employment Law Implementation, Interpretation and Enforcement • Developing, reviewing and revising HR policies in compliance with changing or new legislation. Study legislation, arbitration decisions, and collective bargaining contracts to assess industry trends. • Briefing new managers on the policies and procedures as well as legislative/labor law changes. • Serve as a link between management and employees by handling questions, interpreting and administering contracts, and providing pragmatic and consistent guidance and advice to managers on performance and other human resource issues. • Coordinating with other department heads and field officers to ensure consistency in interpretation and application of HR policies.

3) Strategic Employee Management Perform human resources management work relating to recruitment, hiring, orientation, compensation and benefits, performance management, capacity building, and transitions (i.e., promotion, transfer or separation). • Recruitment: develop TORs, advertise position, short list candidates, interview candidates, conduct reference checks and advise successful/unsuccessful candidates, and prepare contracts for new hires. Ensure that all vacancy bulletins are circulated to field offices and that standard Adeso forms are made available to the field. • Orientation: Plan and conduct new employee orientation to foster positive attitude toward organizational objectives. Arrange and monitor induction for all staff and ensure that meetings are arranged, objectives met and that feedback is obtained. Ensure that the induction pack is maintained and kept up to date. • Capacity Building: Work with managers and Human Resource point-persons in the field to build their confidence and capacity to carry out their human resource management duties. • Personnel File Management and Contracts Administration: Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates, Leaves etc. • Compensation and Benefits Management: Payroll administration, liaising with Coordination team on salary levels for existing and prospective staff consistent with organization market conditions and policies. Administer and keep information on benefits and compensation packages up-to-date. Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements. Administer compensation, benefits and performance management systems. • Performance Management and Staff Development: Oversee integrity of performance management process, including utilization of relevant forms, and ensure appraisals are conducted on a regular basis and completed in timely manner. Analyze training needs to design employee development, and build up a database of global training providers; provide information to the field and arrange attendance at training courses. To produce an annual Program Training Needs Analysis based on Performance Management reports received. Monitor the training budget and if agreed to administer Staff Training Development Fund (If any). • Personnel Transitions: ensure proper documentation to support promotions, transfers and separations. Ensure completion of handover and conduct exit interviews with outgoing staff to identify reasons for employee separations.

4) Staff Welfare • Liaise with legal advisor on employee grievances, interpretation and compliance of labor laws, disputed vendor contracts, etc. Represent organization at personnel-related hearings and investigations. • Analyze statistical data and reports to identify and determine causes of personnel problems and turnover and develop recommendations for improvement of organization's personnel policies and practices. • Conduct risk assessments on staff health, safety and security issues

5) Organizational Development • Serve as a member of the Coordination Team to advise and implement decision of senior management; • Serve as member of the Audit Committee implementing organizational responses to audit management letters; • Serve in acting capacity in absence of the Directors;

                                   SKILLS AND QUALIFICATIONS 

Adeso is actively seeking a candidate who is committed to its mission and vision. In particular, Adeso will be seeking a candidate who has:

• Bachelor’s degree in Human Resource Administration, Business Administration, or related field. • Master’s degree in Business Administration and Post graduate technical training an added advantage. • Substantial knowledge of Human Resource administrative procedures and systems either through experience gained from human resources working experiences or from a similar NGO Post graduate qualification in Human Resource Management or working towards the qualification. • Substantial knowledge of Kenyan and Somalian employment law; and immigration procedures in relation to obtaining work permits • Substantial experience in an administrative Human Resources role • Ability to influence and persuade senior management level. • Pragmatic problem-solving skills. • Articulate communicator and ability to interpret and explain written and statistical data to a wide range of audiences. • High standard of attention to detail. • Solid commitment to employee service. • Ability to convey difficult and challenging information to managers. • Ability to manage time and prioritize work. • Computer skills – word, outlook, Excel and email etc. • Ability to very occasionally travel to Somalia-Field Program • A strong commitment to Diversity issues, Equal Opportunities and capacity building.

How to apply:

Applications should be submitted by June 4th, 2012. The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. Adeso is an equal opportunity employer.

Each application package should include the following: • Cover letter with the applicant’s current contact information. • Resume (including detailed work experience, education/degrees) • References (minimum of three, with complete contact information)

Applications not including all of the above information will not be reviewed. All applications should be sent to Adeso at Jobs@adesoafrica.org with the subject line: “Human Resources Manager-Somalia”.

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