STRATETEGIC PARTNERSHIP COORDINATION CONSULTANT

1. Background

The African Union is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among African States as well as developing a new strategic partnership worldwide. In pursuant of its mandate the AU has established a number of multilateral, bilateral partnerships, as well as relationships with regional groupings and Organisations. Several others are under consideration, and others are to be initiated.
In 2009 the AUC conducted a Global Review of Africa’s Strategic Partnerships (GRASP)[1] in an effort to get better clarity on the state of partnerships in the AU. The study identified the need for strengthening these partnerships and to this end the AUC intends to strengthen its capacity to deliver by, amongst others, effective management of Strategic Partnerships between Africa and the rest of the world. Further to this, a decision has been taken by the Executive Council of the AUC to establish a new Partnerships Unit.

UNDP has been a key partner of the AU for many years. Under the Regional Cooperation Framework (RCF), UNDP has been providing support to the AU notably through the Ten Year Capacity Building Programme (TYCBP) and regional programmes focusing on democratic and participatory governance in Africa, support for the implementation of the peace and security agenda of the Union, and strengthening institutional capacities of the AUC and selected regional economic communities. UNDP has recently conducted a management and technical review of its Regional Programmes to position itself more strategically to support the priorities of the AU.

The AU has requested the assistance of UNDP to strengthen the strategic partnership management and coordination function at the AUC. As a result of this request the UNDP fielded a scoping mission that provided an analysis of the current partnership management situation and proposed a set of long term and short term actions for the development and setting up the partnerships unit; and a second mission that conducted a capacity needs assessment for partnership management and coordination.

On the basis of the mission reports and further discussion with AUC, UNDP engaged three consultants to support the AUC in strengthening the partnership coordination and management capacity of the African Union. The consultants working as a team are concluding the establishment of an operational and functional Partnership Management and Coordination Division in the Office of the Chairperson supported by a Partnership Information Management System (PIMS) as well as an African Union partnership strategy, thus developing a comprehensive framework for AU partnerships Management and Coordination.

As the Partnership management and Coordination Division (PMCD) is newly established and the support of the consultants had focused at the AUC level, it has been proposed that institutional support for strengthening partnership coordination and management capacity should be extended to AU Members States (MS), the Regional Economic Communities (RECs) and other AU Organs, in phases. The AUC now requires the services of consultants to support establishment of linkages between the Partnership Coordination and Management Division and the RECs, as well as the Organs of the AU such as, the Pan-African Parliament, the African Court of Justice and Human Rights, and the Economic Social and Cultural Council (ECOSOCC), with the view to strengthening their respective partnerships coordination and management capacities.

2. Objective and Tasks

The objective of the consultancy is to define and establish clear relationship between the partnership Coordination Division (PMCD) in the Office of the Chairperson and the other organs of the AU such as, the Pan-African Parliament, the African Court of Justice and Human Rights, the ECOSOCC, as well as the RECs, and strengthen the coordination and management capacities of these Institutions. The consultant will provide technical and intellectual inputs, including budgets and operational modalities to strengthen and enhance capacities of partnerships coordination and management Structures of some of these Organs and the RECs.

In this regard the consultant will be required to undertake the following specific tasks.

  1. Provide support to the establishment of linkages between the Partnership Coordination and Management Division of the AUC and one (1) Regional Economic Community and one (1) any other Organ of the AU among the Pan-African Parliament, the Economic Social and Cultural Council (ECOSOCC) and the African Court of Justice and Human rights, as well as supporting them to propose their partnership management and coordination framework or arrangements;
  2. Provide guidance and support at the initial stage the operationalization and functioning as well as the management of the Partnership Coordination and Management Division of the Office of the Chairperson, including preparation of its operational budget and recruitment of staff
  3. Directly supervise and provide guidance to contractors in finalising the development, design and installation of the Partnership Information Management system and training of core users at headquarters of the AUC;
  4. Prepare description of a functional and operational structure of the partnerships coordination and management arrangements of Two (2) Regional Economic Communities and Two (2) Organs of the AU.

1]Global Review of Africa’s Strategic Partnership with Other Parts of the World.

Duties and Responsibilities

1. Expected deliverables and timeframe

The expected deliverables from the assignment and due dates are shown in the table below and it is expected that the tasks will be completed by 30 June 2012 with some key milestones towards this completion date.

Functional and operational Partnership Management and Coordination Division at AUC.

Deliverables

a) Strengthened Communication and linkage between PMCD and other Departments of the AUC.

b) Functioning Partnership Information and Management System (PIMS) developed at AUC.

c) Strengthened Communication and linkage between PMCD and other Departments of the AUC.

d) Functioning Partnership Information and Management System (PIMS) developed at AUC.

e) Functional and operational Partnership Management and Coordination Division at AUC.

f) Partnerships Management and Coordination Mechanisms Established in two (2) RECs and two (2) AU Organs.

g) Extension of the Partnerships Information Management System (PIMS) in Two (2) RECs and two (2) AU Organs, and Training provided.

h) Strengthened Communication and linkage between AUC/PMCD and the RECs, as well as the AU Organs.

i) Contribution to Quarterly and Terminal Reports on UNDP Partnership Support to AU

2. Institutional Arrangements

With regard to the specific deliverables, the consultant will report to the Chief of Staff at the Office of the Chairperson of the AU Commission, who will be responsible for day to day the management of the consultant. The AU Commission will provide the consultant with the necessary logistical support, including workspace, internet access, and secretarial assistance to enable the consultant to perform his official duties.

The UN Resident/Humanitarian Coordinator and UNDP Resident Representative (Ethiopia) is entrusted with supervision of the consultant. The latter will report on the progress of activities and other day-to-day implementation issues, and support needed where necessary, to the Resident Representative.

The UNDP Representation to the AU and Liaison Office with UNECA will facilitate and provide in-country administrative and logistical support to the consultant.
The overall management of the assignment and contract will be by the Project Manager of the Regional Project to Strengthen Institutional Capacities to Accelerate Pro-Poor Growth and Accountability in Sub-Saharan Africa, under which the consultant contract is issued. In this regard the Project Manager will have responsibility for monitoring and reporting on overall progress of implementation.

In addition, the UNDP Regional Service Centre in Johannesburg, South Africa, will provide technical support to the consultant to undertake the assignment, while the Partnership Bureau in New York will provide guidance on substantive partnership management issues.

Competencies

The ideal candidate would have the following profile:

  • Post-graduate degree or equivalent in international relations, or related field with work experience related to partnership development;
  • At least 10 years of work experience in the field of development management (with at least 5 years in Africa), strategic/policy advice and/or global geo-politics, donor coordination, and ODA management;

Required Skills and Experience

The ideal candidate would have the following profile:

  • Post-graduate degree or equivalent in international relations, or related field with work experience related to partnership development;
  • At least 10 years of work experience in the field of development management (with at least 5 years in Africa), strategic/policy advice and/or global geo-politics, donor coordination, and ODA management;

1. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSAL

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
1. Proposal: (not more than 450 words)
(i) Explaining why they are the most suitable for the work

(ii) Provide a brief methodology on how they will approach and conduct the work (if applicable)

2. Financial proposal: indicate monthly fee

3. Personal CV including past experience in similar projects and at least 3 references

5. FINANCIAL PROPOSAL

Please submit financial proposal in a separate sheet to our e-mailProcurement.et@undp.org;

6. EVALUATION

Individual consultants will be evaluated based on the following methodologies:

Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; 70%

* Financial Criteria weight; 30%

Only candidates obtaining a minimum of 49 point and above would be considered for the Financial Evaluation

Criteria

Technical (based on CV, Proposal and Interview) weight 10%

Minimum educational background and work experience (CV) weight 20%

Understanding of scope of work and methodology (From Proposal) weight 40%

Individual Competencies (Interview or desk review) weight 30%


STRATETEGIC PARTNERSHIP COORDINATION CONSULTANT
STRATETEGIC PARTNERSHIP COORDINATION CONSULTANT STRATETEGIC PARTNERSHIP COORDINATION CONSULTANT Reviewed by Unknown on 2:45:00 AM Rating: 5

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