Logisitics Manager, South Sudan

Role and Responsibilities

To facilitate the objectives of the South Sudan programme, by meeting the logistics requirements (including management of supply chain, vehicles and assets) of all Medair projects, in a timely, efficient and accurate manner, while also meeting relevant information, reporting and accountability requirements.

Project Overview

Multi-sector relief and rehabilitation programme including: provision of primary and emergency health care, water and sanitation, and non-food items and emergency shelter to assist in reducing morbidity and mortality in vulnerable populations of South Sudan.

Medair

Medair brings life-saving relief and rehabilitation in disasters, conflict areas, and other crises by working alongside the most vulnerable. Their internationally recruited staff (IRS) are inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.

Workplace Starting Date Initial Contract Details

Juba, South Sudan April 2012 Minimum 18 months – ideally 2 years, 100%

Key Activity Areas

Logistics Management

Supply Chain Management

· Management of necessary supply chain to ensure all Medair field projects receive required supplies and equipment accurately, on time, in budget and to required quality.

Fleet Management

· Management of fleet of vehicles, boats and drilling rig to ensure optimum fleet availability, usage and accountability (including: vehicle procurement, scheduling, maintenance, replacement, and reporting; and driver training, authorisation and supervision), in line with Medair guidelines.

Equipment Management

· Management of all Medair equipment (including assets), to ensure optimum availability, usage and accountability (including procurement; allocation; registering/inventory tracking; maintenance; replacement; and reporting) in line with Medair guidelines and other relevant best practice.

Policy and Procedures

· Define, monitor and enforce Medair HQ logistics policy, procedures and guidelines across the South Sudan Programme, in order to ensure that all logistics activities meet beneficiary, project, Medair and donor requirements.

Financial/Grant Management

· Provide support/advice to project managers, particularly with regards to logistics costs, when preparing their project budgets.

· Ensure correct spending on budgets with regards to non-project specific equipment and supplies.

Staff Management

· Ensure that logistics staff (International, Kenyan, or National Recruited Staff) are adequately trained and provide opportunities for mentoring and coaching where necessary within budget constraints.

· Ensure good accountability and reduction of the possibility for fraud.

Administration/Communication

· Ensure that each field site has an appropriate collection of technical manuals and books on procurement and other responsibilities of the logistician.

Qualifications

· Relevant higher level qualification or equivalent work experience

· Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field desirable

· RedR Logistics Course or equivalent desirable

· Must be holder of a valid driving license

Experience / Competencies

· At least 2 years previous management expertise (project and staff) in any setting

· Previous work experience in logistics, preferably in humanitarian aid programmes

· 1 year previous overseas experience in relief or rehabilitation setting

· Strong leadership skills and a supportive management style

· Excellent organisational and communication skills

· Comfortable negotiating with suppliers and authorities

· Capacity to identify professional development needs in staff members and to address them

· Capacity to give spiritual support

· Ability and flexibility to understand the cultural and political environment

· Advanced planning, assessment and analytical skills

· Problem solving ability

· Good numeric and report writing skills

Medair standard working requirements for the field

· Experienced professionals in a relevant field

· Committed Christians

· Commitment to the Medair values (faith, hope, accountability, integrity, dignity, compassion)

· Overseas intercultural experience

· Strong working knowledge of English (spoken and written)

· Single or married (with no children under 18). If married, your spouse must also apply.

· Competent with Office Word, Excel, PowerPoint, and Outlook

· Successful completion of Medair’s Relief and Rehabilitation Course (ROC)

· Reflect the vision and values of Medair when interacting with team members, local staff, beneficiaries and external contacts

· Able to live and work with a multicultural team under difficult conditions

· Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

Benefits

· A salary based upon the grade of the position and the experience of the position-holder

· Full briefing at our Swiss headquarters, as well as an in-country briefing

· Security training for those going to insecure environments

· Accommodation, food, and transportation in-country

· Return flights to and from the country programme (one return flight for every year of service)

· Annual leave, plus rest and recuperation (R&R) leave (including travel, accommodation, and food)

· Additional benefits for those who commit to longer contracts: up to four weeks additional paid leave every 12 months, and re-entry allowance

· Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing

Working Conditions

· Majority of work is in office setting in Juba, where Medair has an office/team house. Living conditions in the house are basic.

· Supervision visits to the field are needed where working and living is extremely basic.

· The pace and hours of work are demanding, requiring resilience and stamina. Team works usually a 5 day work week with R&R every 10 weeks.

Application process

For more information on this and other positions, please follow this web link: www.medair.org/work-with-us and check the Field Vacancies.

We request that you complete all applications on-line at www.medair.org. Only English-language applications and CV’s will be reviewed. We will not review email applications. Medair does not set closing / deadline dates for applications; recruitment is ongoing until the position is filled. We review every online application. Applicants will be contacted only if they are selected as a potential candidate.

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