Human Resources Officer (Staff Wellness)

CARE International in Kenya is looking for well organized and highly motivated individuals who are result-oriented to fill the following positions:

Job Title: Human Resources Officer (Staff Wellness)

Ref: HRO/01/2012

Department / Project: HR – ERO Dadaab

Supervisor: Human Resources Coordinator

Location / Duty Station: Dadaab

Grade: FB1

I: Job Summary

Reporting to the Human Resources Coordinator, the Human Resources Officer-(Staff Wellness) will be responsible for the development and implementation of short and long term staff wellness programs for CARE staff attached to the Refugee Assistance Program in Dadaab.

The job holder will provide leadership in the development of the Psycho- Social Support initiatives and strategy, Sports and Games as part of the larger functions of promoting the well being of the CARE staff in Dadaab.

The job holder is expected to educate staff on their benefits and prepare leave and personal activity reports among other HR responsibilities. The incumbent will also work with the internal and external programs to exploit linkages which will make the staff psycho social program as well as sports and games activities more successful.

II: Responsibilities & Tasks

R1: Psycho- Social Program Development and Implementation

1.1 Planning, co-ordination and management of the psycho-social activities within the program in close collaboration with the other members of the RAP team to ensure objectives are achieved

1.2 Lead the development and implementation of psycho-social support activities, day to day activities and long term strategy for RAP, including changes of program direction or priorities

1.3 Ensuring that staff who have undergone distressing experiences have access to activities, networks and resources that will assist in the re-establishment and normalization of life

1.4 Assure coherence and referral mechanisms exist, for staff suffering from trauma-related mental illness that need specialized treatment, between RAP programs and other mental health, medical and psycho-social systems and networks.

1.5 Encourage staff participation in activities to ensure the long term ownership and effectiveness of the program.

1.6 Training key staff members to identify and manage cases of psychological trauma and stress

1.7 Identify issues and participate in preparation and writing of donor proposals and reports in collaboration with Program staff

R2: Promote Sports/Games for and among CARE staff

2.1 Develop and implement strategies encouraging staff to participation diverse games/sports and recreational activities

2.2 Organize Inter-Camp sports/games tournaments as measure of enhancing staff wellness

2.3 Be instrumental in encouraging and promoting sports/games among implementing agencies in Dadaan as part of promoting team

2.4 Design, construct and assist in the management of indoor and outdoor sports facilities.

2.5 Initiate sports committee at the camps level to enhance staff participation in promoting their wellness

2.6 Assist the HR Coordinator in developing annual sports/annual budget for sports/games

R3: Monitoring and Evaluation

3.1 Prepare the program monitoring and reporting protocols and data collection forms in collaboration with representatives and other mental health and psycho-social actors. Ensure the team is fully conversant with and trained in the use of the protocols and forms

3.2 Prepare monthly activity reports for inclusion in the monthly situational report

3.3 Evaluate the depth of the psychosocial trauma of the staff and undertake psychosocial evaluations of unmet needs where required and guide activities accordingly.

3.4 Evaluate and improve the knowledge of RAP staff concerning the identification of trauma-related mental illnesses, and develop and organize relevant interventions

3.5 Responsible for acting as a liaison and point of contact between the Sub Office and Head office for national and international staff health.

R4: Benefits Management

4.1 Ensuring that the project is up to date on statutory deductions including NSSF, NHIF and KRA registration.

4.2 Liaising with the HR Nairobi office and ensure that all staff have their in patient, outpatient and Flying doctors medical cards.

4.3 Supporting to seek reimbursement of expenses incurred when seeking medical treatment services as regulated in the medical cover policy.

4.4 Ensuring that staff understands the Pension, Maternity/Paternity, Well Being, Catastrophic, GPA, GLI, Medical Discharge Severance, COLA, benefits.

R5 Leave and Personal Activity (PARs) Management

5.1 Management of Leave including study, maternity, sickness and paternity

5.2 Preparing monthly leaves status report and sharing with all staff before submitting to Nairobi with approval of the HRC

5.3 Coordinating completion of the Personal Activity Reports (PAR) and ensuring their accuracy and correctness as relates to Hours worked, holiday, leaves, PN and FC.

5.4 Preparing monthly PARs completion reports and discussing with HR Coordinator

5.5 Ensuring staff understands their leave allowance and month such allowances are paid

III: Authority

• Has authority on the nature of psycho-social support activities to develop and implement
• Referral for staff that have undergone distressful experiences/trauma
• Training for key staff members
• Reporting protocols and data collection forms

1) Supervision

Supervise Assistant HR Officer and HR Assistant and HR temporary staff

IV: Contact / Key Relationships

Works closely with other

• NGO/IPs,
• UNHCR,
• WFP and professional bodies
• RAP Sectors

V: Working Conditions

The position is based at Dadaab Main Office (DMO) with frequent movements to Hagadera, Ifo and Dagahaley camps as well as any other extension camps and program sites. This is a non-family working station.

Hot weather is prevalent throughout the year with limited basic amenities. Road movement to and from work station to Garissa as well as inter-camp movement must be under police escort (Scheduled convoys).

Strict adherence to security instructions all the time. It is a six days work station with a compensatory time off according to CTO policy. The incumbent will be required to travel to Nairobi office and perform official responsibilities on need basis.

The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.

VI: Qualifications, Experience and Competencies

• Bachelor’s degree in Psychological Counselling or Guidance and Counselling and a Higher/ Diploma in Human Resources Management
• Certificate or Diploma in sports/games or Physical Education from a recognition institution of learning, in addition to the above qualifications is an added advantage
• Three years work experience in a busy environment
• Strong communication skills, with excellent written and spoken English
• Qualification or extensive experience in trauma, hardship environments and working with diverse and stressed populations
• Experience in program start up
• Flexibility towards psycho-social approaches and ability to incorporate advice from local partners when developing psycho-social approaches
• Confident and proficient in the use of MS Office packages
• Experience in conducting assessments, impact analysis, program development and proposal writing
• Ability to work in and maintain a positive team dynamic in insecure environments
• Level-head, resilience, and stress management skills for self and team
• Ability to learn quickly and assimilate information from multiple sources
• Self-starter who takes initiative with excellent management and interpersonal skills
• Good training skills and a commitment to national and expatriate staff capacity development.
• Ability and flexibility to understand the cultural and political environment and to work well with local authorities and other humanitarian actors
• Problem solving skills in day-to-day and crisis situations
• Experience of a flexible approach to managing and prioritizing a high workload and multiple tasks in a fast paced environment with tight deadlines
• Experience of proactively identifying and addressing issues

Competencies

• Planning and organizing
• Stress tolerance
• Contributing to team Success
• Proactive Problem solving
• Communicating With Impact
• Initiating action
• Coaching

The detailed job descriptions can be viewed on our website; www.care.or.ke

Applications

If you feel you meet the requirements for any of these positions, send your application letter indicating the reference number, title of the position along with an updated CV and telephone contacts of three professional referees to:

The Human Resources & Development Manager,
CARE International in Kenya,
Email: vacancies@care.or.ke

so as to be received not later than 13th January, 2012.

Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity.

Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process. (Application, interview, meeting, processing, training or any other fees).