POSITION TITLE: Operations Officer GRADE LEVEL: KP 1 DUTY STATION: Nairobi
ORGANIZATIONAL UNIT: Somalia Country Office (FAO-Somalia) DURATION: 12 months (with 3 months probationary period) ELIGIBLE CANDIDATES KENYANS AND SOMALI NATIONALS ANTICIPATED START DATE: 1st January 2012
Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Programme Coordinator/Head of Unit, the incumbent will be responsible for the day-to-day operations of the field projects and/or programme activities assigned: He/she will, in particular: • Act as focal point for all project operational matters; • Prepare project task force meetings as required and ensure the secretariat of such meetings: • ensure the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors, and by liaising with the Support Units; • Participate in the preparation of project work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints; • Perform project budget management and prepare FBAs requests and revisions as required; maintain alerted Programme coordinator/Unit Manager about budget expenditures and resources; • Ensure timely preparation and submission of the Quarterly Project Implementation Reports and any other reports required by the Organization; • Ensure the complete and quality of data and documentation, including in the FAO corporate and local systems (BMS, FPMIS, DW, etc) for all assigned operational field projects/activities; • Ensure preparation of analytical reports on project performances, as required; • Coordinate action concerning the completion of field projects and arrange for timely and adequate reporting, including identification of project follow- up requirements; • Contribute to the preparation and/or assessment of new projects; • Perform other related duties as required.
Minimum Requirements
Education: University degree in agricultural economics, agriculture (including forestry and fisheries), or in public or business administration or related fields.
Work Experience: At least three years of professional experience in the planning and implementation of agricultural development/emergency /other development programme, including the preparation, implementation, or monitoring of projects.
Languages: Working knowledge (level C) of English and working knowledge of the most widely used local language. Somalia language is an asset.
Selection Criteria • Relevance and level of academic qualifications;. • Extent of experience in programme/project management and administration; • Ability to communicate clearly and concisely both orally and in writing; • Ability to identify and resolve problems expeditiously and pragmatically; • Tact, initiative and sound judgment; • Knowledge of and/or experience with the UN system; • Written Tests.
Expected Output: • Contribution to administrative and operational support to project teams based in both in Somalia and Nairobi. • All e-mails on operational matters are responded to in the appropriate time. • FBAs requested, reflected in BMS/tracker and continuously monitored. • Ensure payments are done in timely manner in BMS/DW environment. • Ensure financial reports of LoAs are closed in timely manner. Contribute to project financial status reports.
TO APPLY:
Send your application to:
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/040/2011 along with their current/detailed Curriculum Vitae and FAO Personal History (PH) form (available at http://www.fao.org/VA/adm11e.dot - see following page for guidelines on how to fill it out). E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org. The subject line of the e-mail message should read CONFIDENTIAL – FAO/040/2011. If making a hard copy submission, the envelope should be clearly marked CONFIDENTIAL – FAO/040/2011 and sent to the following address:
FAO-Somalia UN-Somalia Ngecha Road Complex Corner Lower Kabete Road/Ngecha Road P.O. Box 30470-00100 Nairobi, Kenya.
Applications may also be faxed, again clearly indicating CONFIDENTIAL - FAO/038/2011 in the subject line, to +254-20-4000333.
Applications must be received by the deadline. Late applications will not be considered.
Only short listed candidates meeting all essential qualifications will be contacted.
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