FINANCE AND LIAISON OFFICER

Under the Conservation of Biodiversity and Sustainable Land Use Management Project in Dragash, UNDP is implementing a 3 year project (2010 to 2013) aiming at the establishment of an institutional framework to enable sustainable development. The four areas of intervention of this project include a) conservation of biodiversity, b) local economic development, c) the development of a local sustainable energy strategy and d) the development of capacities within the Municipality to ensure the above mentioned framework can be sustained in time. Dragash is a 435 square kilometers mountain region, located in the southern region of Kosovo- Prizren, and is characterized today by its high level of poverty, migration and great landscape beauty and relevant water resources. The project is to be implemented until October 2013. The project reports on a quarterly basis to the UN system and on a 6 month basis to the donor, the government of Finland. Currently the project has approximately 7 permanent staff and works with at least some 20 individual international and national consultants under the 4 different outputs . The beneficiaries of this project are the Municipality and the community of Dragash, aside from the Ministry of Environment and Spatial Planning. UNDP Kosovo is seeking capable national candidates for the position of Finance and Liaison Officer within the Dragash Project. Reporting to the Project Manager, the Finance and Liaison Officer will assume responsibility for financial administration of the project, liaison of activities between Dragash project and UNDP programmes, will assume substantive responsibility in administrative support to the project, as well will have a role in assisting substantially with proposals writing in the area of local economic development or economic analysis for local development

Duties and Responsibilities

Summary of key functions: Finance/accounting: - In close cooperation with the project manager, and upon clearance of the project manager, carry out tasks and activities related to the management of the project finances, including but not limited to: creation of e-requisitions, budget check of requisitions, creation of vouchers, preparations and submission to UNDP finance unit of supporting documents for payments, monitoring of project expenditures in Atlas (ERP), work together with Finance Unit to correct any outstanding issues with project finance, contribute to preparation for project financial reports and carry out other tasks as required, in order to ensure timely action and prevent delays in payments. Procurement: - Support Project manager in processes of procurement of goods and services necessary for the project activity, according to the project workplan. This includes support with the preparation of the procurement documents, and actions related to the assessment of offers and preparation of the documents for the contracting of the selected offeror. Support the project manager in the contract management and perform receipt of goods and services in ERP. Follow up to close e-requisitions and POs in Atlas. Administration and Logistics: - Assist the Project Manager with logistical and administrative actions in the communication and collaboration with partners in the public, private sector and the international community. - Effectively maintain communication and provide required information on behalf of the project to with the UNDP office in Pristina and other project staff based in Dragash region. - Support to the projects communication strategy in out reaching to other partners, stakeholders and community Support the implementation of the project through - Contributions on behalf of the Project Manager, when required, to maximize synergies and cooperation between Dragash Project and other UNDP programme initiatives. - Support in design of innovative project concepts for communities, assisting the project in building the capacity of local communities to address potential resources for local communities, as per project competencies under Output 2- “Local economic development” - Assist the Project Manager in the preparation of project work plans and project reports by providing substantial inputs to monitoring and evaluation of project implementation, as well as in drafting concept notes, ToRs and project communications notes. Expected results: All financial/accounting and procurement aspects of project are dealt with in a timely manner and are in compliance with UNDP rules and regulations, in support of the work of the Project Manager Communications with other UNDP office units and other projects is maintained effectively ensuring synergies in use of information to and from the project takes place in a consistent manner Project manager receives effective support to the preparation of work plans, quarterly / annual reports, and in drafting: concept notes for new project proposals under Output 2 for locale conomic development, ToRs and project official communications with partners. Logistical support to project activities is provided when requested by project manager

Competencies

Core Values: - Integrity - Professionalism: Demonstrates sensitivity, tact and diplomacy - Respect for Diversity: Is culturally sensitive and demonstrates appreciation for different cultures and practices Functional Competencies: - Communicates effectively with staff at all levels of the organization and is outgoing and comfortable in handling internal and external relations - Has outstanding written communicational skills, being capable of writing brief technical papers - Can work in a highly multisectoral project environment, being able to integrate - Is creative and uses innovative approaches to contribute to problem solving - Works well in a team and projects a positive image - Self motivated and able to recommend options for resolution of issues - Demonstrated ability to drive monitoring and evaluation of programmes and projects - Demonstrates solid record of supporting complex and challenging partnerships - Outstanding team-working, task management, and organizational skills - Flexibility, autonomy and reliability essential Managerial Competencies - Excellent analytical skills - Able to exercise sound judgment - Able to handle confidential and politically sensitive issues in a responsible and mature manner - Strong strategic planning, results-based management and reporting capabilities - Is capable of multitasking and is capable of self organizing based on multiple priorities as set by Project Manager

Required Skills and Experience

Education: The post-holder will be a Kosovo national with a Masters level degree and preferably a background in local /regional development and in project/ programme implementation, Experience: Minimum of 2 years of post degree relevant experience in project/programme implementation and financial / administrative management of projects/programme gained after completion of university.3. Experience in working with Atlas Peoplesoft or other web based ERP systems4. Familiarity with information technology, including proficiency in word processing, spreadsheets, databases, and presentation software5. Experience in management of projects/working with international organizations Language Requirements: Fluent in English and Albanian, knowledge of Serbian is required Note: Candidates must provide a one page letter of interest explaining how their competencies and experience matches those of the position for which they are applying and attach completed and signed UNDP P11 form that is available in UNDP Kosovo web site.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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