Baseline Evaluation Mercy Corps

Consultancy Opportunity: Baseline Evaluation
Mercy Corps


Terms of Reference for Baseline Evaluation of Mercy Corps' Resources to Improve Food Security in Eastern Democratic Republic of the Congo (RISE) Program


Summary

Program to be evaluated: RISE Multi-Year Assistance Program

Position status: Consultant

Primary location: Goma, DRC

Duration of consultancy: Approximately 28 Working Days

Expected dates of consultancy: January 9 – February 16, 2012

To apply: please submit CV and cover letter to Katherine Daniels, kdaniels@mercycorps.org, by December 9, 2011.

Mercy Corps, in consortium with Catholic Relief Services (CRS) and Helen Keller International (HKI) has recently been awarded a Non-Emergency Food Aid Program (NEFAP) from USAID/Food for Peace (FFP) to implement the Resources to Improve Food Security in Eastern Democratic Republic of the Congo (RISE) program. The program will run from September 1, 2011 to August 31, 2016 in North Kivu Province, in eastern Democratic Republic of the Congo (DRC). The goal of the program is to reduce food insecurity among vulnerable populations in North Kivu. This will be achieved through strategic objectives that focus on agricultural livelihoods, maternal/child nutrition, and effective governance to engender sustainable food security in target areas.

The RISE consortium is seeking an external consultant to conduct a baseline evaluation, to be carried out in January - February 2012. The evaluation will collect community, gender and age-disaggregated baseline values of the program's indicators and other information that will help the program refine its implementation approaches. It must include a quantitative household survey that is population based; complementary qualitative methods are encouraged; and it must be designed to be comparable to a final evaluation.


Program Background

RISE will target vulnerable communities with an integrated package of activities designed for the local context, so that all participating communities benefit in improvements under all strategic objectives. In addressing the challenges of food access and availability, RISE will promote greater intensification and diversification of food crop production. Additionally, a market development approach will ensure lasting linkages among value chain actors. To address food utilization, the consortium will implement a multi-faceted and holistic approach that will include the Essential Nutrition Actions (ENA), the Preventing Malnutrition in Children Under Two Approach (PM2A), and building the capacity of health care services provided by health facilities and community-based nutrition actors. Improved water and sanitation infrastructure will further support improved health.

The RISE consortium partners have developed an integrated, gender-sensitive strategy focusing on behaviors that support food security while engaging the public and private sectors and civil society to create an enabling environment that supports these behaviors. Improved services, an environment of improved governance, and overall transparency and accountability for local ownership will further enhance sustainability. An integrated social behavior change communication (SBCC) strategy will guide and unify all activities. By using approaches sensitive to the various influences on behavior, RISE will empower people and communities to take the lead in creating and maintaining their own food security. Governance-focused activities will integrate with other sectors, linking program participants with government initiatives to increase prosperity while simultaneously involving the government in local food security initiatives. RISE will prioritize vulnerable communities, identifying them through a process that uses locally-defined criteria. Further targeting considerations will include security, physical accessibility for program staff and commodities, high chronic malnutrition rates, potential to increase production, and access to roads and markets.


Program Goal: The program goal is to reduce food insecurity of vulnerable populations in North Kivu.


Strategic Objectives:

The three strategic objectives for the target areas are as follows:

Objective 1: Increase profit and diversify production of smallholder farming households;

Objective 2: Improve nutritional status among pregnant and lactating women and children under 5;

Objective 3: Strengthened community governance of food security.

These objectives will be measured by evaluating the following intermediate results:

1.1: Smallholder farmers have adopted improved techniques to increase productivity

1.2: Smallholder farmers and other value chain actors have improved processing, storage and market mechanisms

1.3: Smallholder farmers and other value chain actors have improved business management skills

2.1: Pregnant and lactating women and caregivers of children under 5 have increased their utilization of improved counseling and health care services

2.2: Pregnant and lactating women and children under 5 have adopted improved nutrition and hygiene behaviors

2.3: Pregnant and lactating women and children under 5 have adopted more diverse diets


3.1: Community leaders and members have collectively taken action on community food security concerns

3.2: Community resilience to food security risks enhanced

3.3: Linkages with territory and provincial food security structures has improved community food security


Geographic coverage

The program targets four health zones, located in Nyiragongo (Karisimbi Health Zone) and Rutshuru (Birambizo, Binza and Rwanguba Health Zones) Territories, North Kivu Province.

Summary of Project Implementation to date

The project is still in its early stages (recruitment and setting up a new office). Some original program documents (such as the Results Framework and IPTT) have been improved following a FFP/FANTA-2 workshop, which have resulted in some minor changes.
Food availability, nutrition, logistic, and market/value chain analyses were completed during the proposal stage, which will provide useful information for the baseline.


Evaluation Purpose and Objectives

The purpose of the baseline evaluation is to assess the current state of the three strategic objectives in order to better understand current realities and influence detailed program design. The purpose is also to serve as a point of comparison for future evaluations. Results will be used to further refine program targeting, including the compilation of community-selected criteria for the identification of the most vulnerable groups/households. The baseline evaluation consultant will produce a comprehensive report to provide the baseline data for the five-year program.


The specific objectives of the baseline include the following:

- Determine the baseline values of key impact and outcome level indicators, including cross-cutting themes, disaggregated by community, age and gender as appropriate;

- Collect data (including demographics in target areas) comparable to what will be collected during the final evaluation to determine the level of change on impact and outcome indicators between baseline and final evaluation;

- Help establish annual and endline targets for those indicators;

- Provide recommendations on program design, methodologies and assumptions;

- Refine and finalize program targeting;

- Provide data and/or suggestions for finalizing and/or modifying the M&E plan.

While the baseline will be externally designed, led and written, program leadership and staff will have a high level of input and involvement in all stages. The baseline will maximize the learning opportunities for Mercy Corps and its partners' staff in conducting quality evaluations in accordance to Food for Peace/FANTA-2 standards, as well as to be better acquainted with the target areas and potential issues or challenges that may arise during the program. The baseline will also provide recommendations focused on overcoming potential issues or challenges identified and other suggestions for improving program design. A list of detailed key questions the baseline is seeking to address will be provided to the consultant upon selection.


Team Composition


The study team will consist of:

External Consultant: Study team leader and writer, with expertise in food security programs (specifically in agriculture, value chains, nutrition, behavior change, community mobilization, sex and age impacts of food insecurity, and governance) and monitoring and evaluation systems and methodologies. The Consultant will be responsible for designing the baseline evaluation tools with input from the RISE team, providing training on their use, supervising data collection, disaggregating data by age and sex and analyzing the results, writing the report and preparing the final deliverables in the required format. While the consultant is expected to lead the process, RISE staff from all consortium members will be actively involved in carrying out the research and contributing to analyses.

Mercy Corps DRC program staff member: This person will be a Mercy Corps DRC staff member who will be working on the program to support the Consultant.

The study team will also include up to 10-15 RISE staff members (depending on available time and geography to be covered), including M&E and technical staff, skilled enumerators and a translator for the Consultant, if required. These staff will come from all three consortium members. If the Consultant deems it necessary, additional researchers or data entry personnel can be brought in. Mercy Corps DRC staff will also be providing logistical support to the evaluation team as required.


Baseline Evaluation Scope

The baseline will collect and interpret both quantitative and qualitative data. The quantitative data collected will be used to populate the Indicator Performance Tracking Table (IPTT), and the qualitative data will be used to provide concrete recommendations for program implementation, including suggestions for modifying program design. Both the qualitative and quantitative data will be used for developing programming tools for use throughout the program (e.g. training curricula development, behavior change messages etc.), as well as for planning actual activities (e.g. taking into account time availability of various household members). The Consultant must therefore design tools in order to collect and disaggregate the quantitative data necessary to provide a baseline figure for each program indicator.

Existing Sources of Program Information

Full Proposal and Annexes

Results Framework

Indicator Performance Tracking Table

M&E Plan

Grant Agreement

Assessments carried out during program design phase.


Data Collection Methodology

This is a baseline evaluation that will be led and facilitated by an external consultant along with consortium staff. The results of the Baseline Evaluation will influence design, plans and activities for the program as it starts up. The baseline will be conducted in a participatory manner, in order to verify the relevance of indicators with beneficiaries and other local stakeholders, and to begin engaging government and community members to actively take part in data analysis in the future.


The following data collection and analysis methods will be used to address the evaluation questions:

- Documentation Review: The Consultant will review all available documentation including but not limited to contextual reports and background information (including government and donor policies), proposal package and secondary data.

- Community visits and observation: The evaluation team will visit target communities in order to assess conditions and gauge perceptions.

- Household surveys: The study team will design and implement a household survey questionnaire that captures the key quantitative outcome and impact-level indicators reflected in the IPTT. HH surveys will include age and sex disaggregation of HH members in addition to other demographic data.

- Semi-structured stakeholder interviews & focus groups: Evaluators will use loose questionnaires developed during an initial planning workshop with the evaluation team to guide focus groups and interviews with male and female stakeholders, including farming households, local civil society organizations, local authorities, producer groups, local businesses etc.


Data analysis and results dissemination plan

For quantitative data collected via the household survey, the consultant will analyze data in SPSS, STATA or similar software package and conduct descriptive and bi-variate analyses using the appropriate tests of statistical significance. Where comparisons between groups (defined through bi-variate analyses) are made, the level of statistical significance associated with the difference between groups will be cited as a footnote to the text. Confidence intervals, p-values and other criteria used in hypothesis testing will be documented as either footnote or Annex. Qualitative information will also be collated and synthesized to highlight key points and facilitate identification of key recommendations for program design. Qualitative information will provide insights in understanding of quantitative results.

An initial workshop will be held with participating consortium members to provide the necessary training and finalize planning, including selecting sites, organize logistics, refine evaluation questions, and prepare/finalize data collection instruments. A field manual will be developed for use by survey enumerators and supervisors, including instructions on sampling, conducting interviews and what to do in specific challenging situations (e.g. when the respondent is not at home). It will also describe the roles and responsibilities of the field staff and it contain a question by question explanation of the questionnaire. Data will be entered into a database for analysis by external and internal baseline evaluation team members.

Analysis and the formulation of recommendations will occur in an evaluation team workshop following data entry. Preliminary findings will be presented for discussion with RISE leadership and other Mercy Corps DRC staff and stakeholders prior to the departure of the Consultant to ensure the team feels ownership over the findings and has the opportunity to generate and consider recommendations for improvement of activities in the final year. Resulting recommendations should be included in the final evaluation report. The report contents are detailed below in Section D., and will disseminated across all stakeholders.


Schedule and Logistics

Dec 15: Sign contract with Consultant; plan travel (MC HQ / DRC team);

Jan 9: Arrive in Goma, orientation and security briefing; meet team and finalize workplan (MC DRC team and Consultant);

Jan 13: Review core program documents and begin outlining methodology and tools; workshop preparation (Consultant);

Jan 16: Facilitate planning and training workshop with baseline team to prepare for data collection (Consultant);

Jan 18: Construct database (Consultant); Finalize logistics: domestic travel, translators, team composition, drivers, vehicles (MC DRC Ops Team);

Jan 19: Test evaluation instruments in communities (Ops team; Consultant);

Jan 20-23: Revise instruments and prepare data collection materials, plans etc. (Consultant);

Jan 23 Feb 2: Data collection teams travel to selected sites to carry out evaluation. Ongoing data entry (Consultant, Ops team);

Feb 3: Debrief, initial data analysis and preparation of summary tables for analysis workshop. (Consultant, Evaluation team);

Feb 6-7: Team workshop for data analysis and formulation of findings and recommendations. (Consultant, Evaluation team);

Feb 8: Debrief with RISE PMU (& MC HQ) staff to review evaluation process and findings, and review first summary draft of evaluation report (Consultant, CDs, RISE PMU, MC HQ - via skype);

Feb 9: Travel to home (if necessary) (HQ, Consultant);

Feb 10-11: Finalize and disseminate draft report and remaining questions to evaluation team in DRC and HQ (Consultant);

Feb 16: Submit feedback on draft report (CD, RISE COP, M&E);

Feb 14: Finalize and disseminate final report to Mercy Corps (Consultant);

Schedule is subject to adjustment at any time before or during the evaluation with the consent of the Consultant and the Chief of Party. Some time savings expect to be possible if the Consultant is found in country, and may start earlier than indicated, or with reduced travel days.

Desk work will be completed in Goma, the capital of North Kivu, with data collection occurring at the village level, typically 1 – 5 hours drive from Goma. Kiwanja/Rutshuru may be used as an alternative base, where some interviews will be necessary to meet with territory officials (e.g. Territory Administrator, CARGs). The area is rural, forested and hilly, with poor roads. Security is volatile and monitored closely, however allowances must be made for trip cancellations for security reasons.


Summary of Deliverables

All baseline evaluation manuals and tools (including training material as necessary);
PowerPoint Presentation and Summary of Initial Findings (5-7 pages) for the final in-country
staff workshop and debrief with senior RISE team;

Photos;

Raw data in an accessible format (Excel or Access);

Cleaned data in an accessible format (Excel or Access);

Final Report (see below).


Final Baseline Report

The final baseline report will not exceed 40 pages, excluding attachments, and should be provided in soft copy (preferably no more than 3MB) on a CD and in 4 bound hard copies. The final report must be presented in both English and French, and any translation costs must be considered in the consultant's cost proposal. There is a preference for the original version to be in English. The translation quality must be considered acceptable before final payment will be made.

Copies of the report will be provided to RISE partners, the in-country management team, the headquarters program support team, technical units, and the Design, Monitoring and Evaluation team. The report will be submitted to USAID/Office for Food for Peace, USAID/ Development Experience Clearinghouse (DEC) and posted on the Mercy Corps Digital Library for wider Mercy Corps dissemination.


The final evaluation report shall be structured in accordance with the following guidelines:

- Cover Page, List of Acronyms

- Table of Contents which identifies page numbers for the major content areas of the report.

- Executive Summary (2 to 3 pages) should be a clear and concise stand-alone document that gives readers the essential contents of the baseline report, previewing the main points in order to enable readers to build a mental framework for organizing and understanding the detailed information within the report. In addition, the Executive Summary helps readers determine the key results and recommendations of the report. Thus, the Executive Summary should include: main findings; maximum of two paragraphs describing the program, summary of targets and intended outcomes; recommendations for program design/implementation; and a concluding paragraph discussing the relevance of the program to addressing the needs identified in the baseline findings.

- Summary table of results presenting baseline findings in table form against the program indicators included in the IPTT.

- Methodology: description of sampling method including strengths and weaknesses of method used, confidence intervals, inclusion/role of stakeholders and staff, rough schedule of activities, description of any statistical analysis undertaken, including justification and software package used. The discussion of any random sampling used should include details on how the random respondents were identified and invited to participate. This section should also address constraints and limitations of the evaluation process and rigor. The methodology section should also include a detailed description of data collection techniques used throughout the evaluation.

- Results: A presentation of the findings in response to evaluation questions, and the program objectives, as appropriate. Baseline values must be presented in quantitative format as required by the IPTT, complemented by descriptive analysis.

- Synthesis and Recommendations: Additional analysis of the data and results, drawing out programmatic and organizational recommendations for planning or modifying program design. Everything presented in this section must be directly linked back to the information presented in the Results section of the report. Recommendations must be relevant to program and context, and must include concrete and realistic steps for implementing or applying the recommendation. Recommendations that are not directly tied to Results can be included in a Consultant Comments section of the report.


Annexes:

- Baseline data added to Indicator Performance Tracking Table (IPTT)

- List of stakeholder group with number, type and date of interactions;

- Data collection instruments in English and French, including qualitative protocols developed and used

- Data sets (preferably in electronic format)

- Data dictionary and program files used to process the data (in electronic format)

- Photos

- SOW

- Participant profiles

- Other special documentation identified as necessary or useful.


Submission format

Final submission must be in the format required by Food for Peace Information Bulletin 11-02 (August 11, 2011).


Use of deliverables

Copies of all instruments and data used and gathered during this evaluation will be provided to the Chief of Party and Country Director in the format required for use and dissemination among the DRC team, headquarters, RISE partners and USAID.


Applications for Consultant

Applications are requested from interested candidates who meet the following criteria:

Graduate degree (Masters or PhD) in International Development, Agriculture, MCH, nutrition, governance, rural development or a similarly related field;

Technical knowledge of food security relevant to the program (with experience in at least one of the relevant sectors: agriculture, value chains, nutrition and governance);

At least 5 years of experience in participatory, community-based quantitative and qualitative studies (with emphasis on the former);

Demonstrated experience as a lead baseline consultant, including leading teams;

Strong data analysis expertise, including experience with SPSS, STATA or other similar software and knowledge of significance testing;

Previous experience working in DRC (or similar context) highly desirable;

Previous experience with USAID programming, with a preference for Title II experience;

Cultural sensitivity and strong inter-personal skills essential;

Demonstrated facilitation and training skills preferred;

Previous experience using sex, age, and other disaggregation analysis on collected data;

Strong management, planning, coordination, organization, and facilitation skills;

Flexibility and complete availability for the duration of the evaluation contract;

Demonstrated strong writing skills and appropriate computer skills;

Excellent inter-personal and communication skills;

Demonstrated ability and willingness to travel to remote and unstable rural locations in basic conditions;

Spoken and written fluency in French and English; spoken Swahili an advantage;

Flexibility, tenacity and results-oriented approach essential for success.

Applications must be submitted to kdaniels@mercycorps.org and should include the following documentation/information (in either English or French, with English preferred):


- Cover letter outlining relevant experience and technical knowledge, and confirmation of availability in DRC from January through mid-February 2012;

- Daily consultancy rate;

- Curriculum Vitae (please include language skills; references will be asked for later for finalists);

- Copy of a previous relevant completed baseline evaluation.


All applications will be assessed against the criteria listed above by Mercy Corps, with a short list shared with RISE consortium partners. Candidates maintained in the final short list will be interviewed by Mercy Corps, with the final selection also subject to the approval of RISE consortium partners.


To apply: please submit CV and cover letter to Katherine Daniels, kdaniels@mercycorps.org, by December 9, 2011.
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