UN Women (UNW), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, the UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.
The Division of Management and Administration is responsible for the planning, allocation and management of financial, human and administrative resources including information communications and technology, the effective and efficient delivery of essential operations services in UN Women, continuous development and improvement in operations, policies, and methods to align with UN Women and stakeholders' evolving business needs and advisory support to the Executive Director in the formulation and implementation of the UN Women overall mission, strategy and plans of actions.
The Chief of Accounts, reports to the Deputy Director Operations Management for general direction and guidance, and is responsible for the management of all activities related to financial accounting, treasury operations and financial services including payroll operations, implementation of internal controls, financial processing and preparing statutory and other financial reports on the UN Women regular and non-core financial resources. The Chief, Finance, oversees and guides all accounting operations to ensure the timely provision of quality services and develops/proposes financial policies, rules and procedures and systems to ensure continuous efficiency in financial operations.
Duties and Responsibilities
1.
Managerial leadership of finance/accounts
- Participate in the strategic planning/discussion in the Division of Finance and Administrative Management. In consultation with the finance team, develop annual work plans for finance/accounts in accordance with strategic plans, set objectives, performance measurements, standards and results. Monitor operations and oversee progress according to work plans and business needs.
- Lead finance operations and services to ensure compliance with regulations and rules and established timelines and goals.
- Supervise finance staff members by providing them with clear objectives and goals as well as direction and guidance to enable them to perform their duties and responsibilities effectively and efficiently.
2.
Financial control, monitoring and oversight
- Establish financial controls and procedures and monitor implementation of and compliance.
- Promote full and efficient cost recovery for services provided.
- Under the overall guidance of the Deputy Director, Operations Management ensure the availability of required operational and exception reports; monitor, investigate and report on unusual activities and exceptions.
3.
Manage and oversee treasury functions, UNDP shared services and outsourced functions
- Manage and oversee outsourced functions such as banking relations, investments management and foreign exchange management.
- Ensure that employees, vendors and implementing partners are paid on time.
- Ensure that cash and investment returns are optimized and invested in accordance with UN Women's approved investment policy.
- Manage UN Women's cash flow to ensure sufficient funds are available for expenditures and timely payment of commitments.
- Monitor and ensure that contributions forecasts and information are kept current.
4.
Accounting and financial reporting and responding to audit
- Manage year-end closure of accounts and certify year-end accounting reports for accuracy and compliance with UN Women accounting standards and principles.
- Lead the preparation of IPSAS compliant financial statements.
- Prepare and/or confirm accuracy and relevance of financial input to UN Women's Strategic Plan and related documents, including financial targets, monitoring and reporting results.
- Prepare periodic finance related reports for senior management review and oversight.
- Lead timely and accurate financial reporting to the Executive Board, management, donors (annual and final donor certified donor reports) and other external bodies.
- Manage the relationship with the UN Board of audit. Respond to inquiries and findings. Evaluate UN Board of Audit observations and follow up timely undertaking of necessary corrective actions.
5.
Advisory support, technical guidance and recording of transactions
- Maintain custody over UN Women's general ledger and provide technical leadership and guidance on compliance with IPSAS on all financial transactions recording and reporting.
- Develop and maintain a system of recording transactions and reporting that ensures the highest degree of accuracy and integrity.
- Prepare regular financial management reports including forecasts and past and current expenditure trends and patterns for senior management review and for evaluation of UN Women's financial health.
- Provide finance and accounting advice to the management of the Division and other UN Women senior managers.
- Oversee and advise on finance operations at HQ and field offices; make recommendations on financial risks and internal control implications.
6.
Representation and networking
- Collaborate with internal and external partners, colleagues and stakeholders to keep abreast of evolving trends, development and needs, share ideas for improvements and align services according to needs.
- Represent UN Women in inter-agency and external meetings/bodies dealing with finance policy setting and decision-making as appropriate.
7.
Promote continuous improvement and harmonization of business processes
- Participate in UN reform initiatives through working groups on the harmonization of accounting standards, financial regulations and rules, and policies and procedures within the UN System.
- Advance measures that promote improved financial management, improved business processes and strengthening of administrative and financial controls.
- Optimize utilization of ERP for financial recording and reporting.
8.
Knowledge management and capacity building
- Manage and oversee the implementation of IPSAS including the development and operationalization of all new policies, regulations, rules, procedures and new Atlas modules to ensure smooth transition to IPSAS.
- Keep abreast of issuance of new IPSAS standards and procedures to ensure that UN Women remains compliant.
- Constantly monitor and evaluate operational policies, procedures, methods, tools and associated systems, to assess its utility, applicability and efficacy in operational management. Recommend and/or draft new policies and procedures and introduce innovation and best practices in business operations to enhance services.
- Interact with stakeholders to determine needs and develop and implement training and capacity building activities. Organize and lead finance training for staff in HQ and Country Offices.
Competencies
Core Values/Guiding Principles:
- Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
- Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.
Core Competencies:
- Ethics and Values: Promoting Ethics and Integrity / Creating Organizational Precedents.
- Organizational Awareness: Building support and political acumen.
- Developing and Empowering People / coaching and mentoring: Building staff competence, creating an environment of creativity and innovation.
- Working in Teams: Building and promoting effective teams.
- Communicating Information and Ideas: Creating and promoting enabling environment for open communication.
- Self-management and Emotional intelligence: Creating an emotionally intelligent organization.
- Conflict Management / Negotiating and Resolving Disagreements: Leveraging conflict in the interests of the organization & setting standards.
- Knowledge Sharing / Continuous Learning: Sharing knowledge across the organization and building a culture of knowledge sharing and learning.
- Appropriate and Transparent Decision Making: Fair and transparent decision-making; calculated risk-taking.
Functional competencies:
- Strategic and conceptual knowledge and expertise in financial planning and management principles and approaches.
- Solid and broad knowledge of complex financial rules and a regulations, preferably UN/UNDP/UNW Financial Rules and regulations.
- Demonstrated business acumen and judgment.
- Demonstrated success in leading and implementing financial re-engineering, management systems development, policy design, innovation, knowledge product development in large and or multinational organizations/corporation.
- Solid knowledge and experience in the application of complex financial systems and modules (such as Atlas) and its application and impact on enhancing financial management efficiency and efficacy
Required Skills and Experience
Education:
- Advanced university degree in financial management and an internationally recognized accounting qualification.
Experience:
- At least 10 years of extensive experience that combines strategic and managerial leadership in financial management in a large international and/or corporate organization preferably in the UN system and its organizations.
- Specialized knowledge of accounting in an IPSAS or IFRS environment with several years experience producing financial statements and notes. Exposure to UN system, ERP systems (preferably PeopleSoft) is an asset.
- Excellent communication skills
- Excellent analytical skills, including analysis of systematic problems and recommending plans of action, new policies and procedures.
Language Requirements:
- Fluency in oral and written English is required. Proficiency in another UN working language is desirable.
Note:
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from
http://www.unwomen.org/about-us/employment
Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with di
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