Program Assistant - APHIAplus Zone

PATH is an international nonprofit organization that creates sustainable, culturally relevant solutions, enabling communities worldwide to break longstanding cycles of poor health. PATH’s mission is to improve the health of people around the world by advancing technologies, strengthening systems, and encouraging healthy behaviors.

PATH seeks to recruit a program Assistant to work closely with the APHIAplus zone 4 project teams to provide a wide range of administrative and program support services that ensure the efficient and effective functioning of the project.

The main responsibilities include but are not limited to:

• In liaison with the project Program Officers, update work plans, projects reports, project data, work plans and M&E plans on the server.
• Ensure that quarterly reports are proofread, and final version saved in the PATH shared folder.
• Co-ordinate training/meetings on behalf of the project teams. Organize and coordinate logistics for all APHIAplus Zone 4 project meetings, maintaining a database of the participants, sending invitations, taking minutes and dissemination of the minutes.
• Assist with the management and presentation of information, such as the development of Power Point presentations, handling basic correspondence and conducting web searches.
• Assist the Senior Technical Advisor (STA) in program planning - workshops, pretest, and any other responsibilities assigned and assist and work with the Program Officers in organizing for events and activities.
• Maintain contact lists / databases for consultants; ensure that all procedures for appointment are finalized. Facilitate preparation of work-orders, follow-up on consultancies payments and reconciliations.
• Coordinate the GOK involvement in APHIAplus activities through maintaining a database of the representatives of the relevant ministries and keeping them informed of our activities and working with them
• Maintain the calendar of activities for PATH and partners, update it regularly and share with all the staff.
• Assist with procurement of project supplies.
• Backstop for project staff in handling basic tasks and correspondences and crosschecking expenditure returns (RATS/WARS and TERS/WERS) before submission to PADM and STA.

Required Skills

• Ability to communicate effectively, confidently and appropriately within a cross-cultural environment.
• Strong documentation skills including report writing and minute taking.
• Fluency in English, both verbal and written is essential.
• Computer literate; experience in using Ms office suite.
• Knowledge of office systems and administrative procedures and processes.
• Good analytical skills.
• Good organizational skills, with demonstrated ability to manage and prioritize tasks with little supervision.
• Self-starter with ability to operate effectively under stress.
• Attention to detail.

Required Experience

• University degree in administration, social sciences, education or relevant field. Diploma with relevant experience will also be considered.
• Minimum of 3 years experience in community work in a rural community and office administration.
• Experience in coordination of community activities for donor-funded projects desirable.
• Experience in HIV and AIDS and reproductive health programs /issues an added advantage.
• Experience in collecting field data, maintaining project records and preparing reports.

Job Location: Other, Kenya

Position Type: Full-Time/Regular

How to apply

Click here to apply online