ICASA Community Programme Officer (position sponsored by UN Women)

Ethiopia has been chosen to host the 16th International Conference on AIDS and Sexually Transmitted Infections in Africa (ICASA), the largest international meeting on HIV in Africa, where 10,000 participants representing all stakeholders in the global response to HIV will meet to assess progress and identify future priorities. The 16th ICASA will be held in Addis Ababa from 4-8 December 2011, under the theme “OWN, SCALE-UP and SUSTAIN”. ICASA 2011 in Ethiopia comes at a time when the world commemorates significant millstones in the history of the AIDS pandemic. This year marks 30 years since AIDS was first discovered as a new disease; 10 years since the United Nations General Assembly Special Session (UNGASS) Political Declaration on AIDS; and 5 years since the Global Declaration towards Universal Access to HIV prevention, treatment, care and support. The ICASA 2011 Programme seeks to promote scientific excellence and inquiry, encourage individual and collective action, foster multi-sectoral dialogue and constructive debate, and reinforce accountability amongst all stakeholders. Sessions will focus on the latest issues in HIV science, policy and practice and will also seek to share key research findings, lessons learned, best practices, as well as identify gaps in knowledge. The conference will feature abstract-driven sessions, a daily plenary session, a variety of symposia sessions, professional development workshops, and independently organized satellite meetings. In addition, the conference programme will include a number of programme activities, such as the Community Village and the Youth Programme, which are an integral aspect of the ICASA. To coordinate the Community Programme component of the conference programme, the conference secretariat is seeking a Community Programme Officer. The position will be full-time, based at the ICASA office in Dembel City. This position will report to the Conference Programme Manager. The Community Programme Officer is responsible for the coordination and administration of the Community Programme Committee (CPC) and the tasks assigned to that committee. This position is also responsible for the development and administration of the Special Sessions at ICASA 2011. The Community Programme Officer will serve as the principal point of contact between the Conference Secretariat and the CPC in order to support the committee’s development of high-quality deliverables for the ICASA 2011 programme. As the Community Programme component has a strong focus on areas of HIV and human rights, gender equality and specific challenges faced by women and girls affected by HIV in Africa, UN Women is sponsoring the position of ICASA Community Programme Officer.

Duties and Responsibilities

Tasks include (but are not restricted to): Organizing the CPC meetings, teleconferences, and communications within allotted budget. Providing committee members with logistical support regarding air travel, visas, accommodations etc. Preparing documents for, taking minutes at and following up on actions from CPC meetings. Providing the CPC with any information or research support they require or request. Monitoring progress and adhering to timelines, both internally with the secretariat, and with the committees. Supporting the CPC and the Conference Coordinating Committee (CCC) in selecting and developing high quality sessions. Implement all steps needed to produce high quality sessions. Specifically: 11 CPC Symposia Sessions 6 Bridging Sessions 10-15 CCC Special Sessions Potentially CCC-decided Non-Abstract Driven Sessions Document the project process, participate in staff evaluation and produce a final report Perform any additional task requested by the Programme Development Manager. Additionally, the Community Programme Officer, in consultation with the Conference Programme Manager and UN Women Country Programme Manager, will support set up and programme development for ‘Women’s Voices’ Community Village space, and keep track and compile updates on programme content relevant to gender equality and HIV, and facilitate participation of contributors and organization of any related special satellite sessions (max. 20% time allocation)

Competencies

Possess excellent written and oral English language communication skills; Have an ability to work independently and an aptitude for multi-tasking; Attention to detail; Strong computer skills in the Windows environment; Ability to work under pressure in an international context; Possess a strong sense of diplomacy and discretion;

Required Skills and Experience

Education: University degree in social science, international relations or other relevant discipline or comparable years of experience in the field; Experience: At least 5 years of related experience, including at least one year of committee work. The following skills and qualifications are advantageous: Experience working in the field of HIV and AIDS; Experience helping organize conferences, seminars, workshops, meetings, or other events; Experience working in an international context. Language: Fluency in written and spoken English. Proposal: Proposal should be submitted at the following e-mail address: - procurement.et @undp.org; no later than 19th August 2011 Documents to be submitted with Proposal: 1. Proposal: (not more than 450 words) Explaining why they are the most suitable for the work Provide a brief methodology on how they will approach and conduct the work (if applicable) 2. Financial proposal: Indicate lump sum which will be paid with prorate of deliverables 3. Personal CV including past experience in similar projects and at least 3 references Evaluation: Individual consultants will be evaluated based on the following methodologies: Cumulative analysis The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as: Responsive/compliant/acceptable Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. Technical Criteria weight; 70% Financial Criteria weight; 30% Only candidates obtaining a minimum of 49 point and above would be considered for the Financial Evaluation Criteria Weight Max. Point Technical (based on CV, Proposal and Interview) Minimum educational background and work experience (CV) 10% 10 Understanding of scope of work and methodology (From Proposal) 20% 20 Individual Competencies (Interview) 40% 40 Financial 30% 30

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.