The Employee Relations Division (CHRM.4) develops and implements employee relations (ER) and organizational development(OD) programs and provides guidance, advice and support to staff and Managers on staff rules and regulations, HR policies, administrative and Presidential Directive issuances and general ER matters including disputes and conflicts, workplace harassment and staff wellbeing. The Division also manages the Bank’s group health insurance plan.
The core objective of the position is to provide a wide range of administrative support to the Employee Relations team and assist in the implementation of the Division’s work programs, including secretarial work, report writing, filing, organization of meetings and conferences and procurement of goods and services.
Duties and responsibilities
Under the supervision of the Division Manager, CHRM.4, the incumbent will carry out the following functions:
Employee Relations
- Maintains proper records and files and takes notes at meetings, prepare memos as requested.
- Acts as focal point for the ER team and follow up on matters related to the team’s activities particularly when other team members are absent.
- Makes travel arrangements (booking tickets, accommodation, visa, preparing Travel Requests, Statement of Expenses) and payments
- Provides logistical support (room booking, and communication requirements, coffee/catering requests, etc.) for staff meetings, trainings and other major events
- Participates in the preparation of the annual and mid-year budget review by input data and assist in the management of the administrative budget; monitoring and reviewing expenses and bringing issues to the attention of the Manager.
- Supports the ER team in the resolution of specific disciplinary or grievance cases and investigations
- Participates in the procurement of services and recruitment of consultants by preparing the terms of reference and launching of tender
- Manages contracts and consultants files.
Social and welfare services:
- Assists in the implementation of Division’s comprehensive social welfare services including staff events and fitness activities.
- Supports cultural and social activities organized by the Staff Council, Family Association and Artistic and Sporting Clubs.
- Assists in the integration of new staff and their recognized defendants in the Bank and their new environment.
- Assists in the preparation and organization of President’s annual banquet for staff and dependents, Long service Award ceremonies; retirement receptions; Staff Council and Family Association elections.
This Position Does Not Attract International Terms and Conditions
(The incumbent of the position will be considered as local staff and will therefore not have international status)
Selection Criteria
Including desirable skills, knowledge and experience
- A minimum of a Bachelor’s Degree in Human Resources Management, Law, Social Science or in a relevant discipline related to the responsibilities described above;
- A minimum of 5 years of relevant and practical experience in administrative work, preferably in Human Resources Management and Social Welfare environment;
- Ability to work in a multi-cultural environment, as a team player and with excellent interpersonal and organizational skills
- Ability to be discrete and maintain a high degree of confidentiality;
- Excellent communication skills - verbal and writing;
- Competence in the use of SAP will be an advantage.
- Competence in the use of standard Microsoft office applications (Word, Excel, Access, and PowerPoint).
- Ability to communicate in English and/or French with working knowledge of the other language.
Document download
Employee Relations Assistant - Employee Relations Division (292 KB)
Apply online
To apply for this position, you need to be national of one of AfDB member countries.
- Submitted by: Mohamed YOUSSOUF, Division Manager CHRM.1
- Approved by: Gemina O. ARCHER-DAVIES, Director, CHRM
Only applicants who fully meet the Bank's requirements and are being considered for interview will be contacted. Applicants will only be considered if they submit an online application, and attach a comprehensive Curriculum Vitae (CV). The AfDB President reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply: www.afdb.org/jobs
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