American Embassy - Human Resources Assistant

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking an individual for the position of Human Resource Assistant in Human Resources Section.

BASIC FUNCTION OF POSITION

Incumbent is responsible for a variety of Human Resources duties required for the administration of the Embassy Human Resources Program.

Incumbent's main responsibility is for the recruitment process for all Local positions, and is responsible for administering the training program for all Locally Employed Staff.

MAJOR DUTIES AND RESPONSIBILITIES


10%

Maintains some of the Official Personnel Folders for all Locally Employed Staff (STATE, CDC, P/CORPS, DAO, MCC). Also maintains subject files on issues concerning LE Staff.


10%

Responsible for the classification of local positions using Computer Aided Job Evaluation (CAJE) software.


30%

Responsible for coordinating the recruitment and appointment of LE Staff. Drafts Job announcements (internal/external). After the deadline of the vacancy announcement, shortlists the applications according to the requirements of the position. Administers and corrects testing on computer skills, language skills and/or other subject matter testing as requested by the supervisor of the vacant position. Attends interviews. Drafts correspondence like notification of letters to candidates notifying of selection and non-selection, conditional and final letters of offer. Once employee is hired conducts an orientation on the first day of work.


10%

Responsible for keeping track and updating Post Personnel Software to maintain current information for all local positions and LE Staff records at post.


20%

Responsible for training and employee development records for all LE Staff. Publishes training announcements from FSI or other posts accordingly. Solicit employee’s training needs and identifies appropriate courses and training venues in consultation with supervisors. Liaise with FSI or other AF posts to check on possibilities of bringing training to post and coordinate accordingly.


10%

Advises LE Staff on matters related to medical coverage, leave entitlement, promotions, and other benefits.


5%

Performs a variety of duties such as drafting and typing a variety of correspondence (memorandums/telegrams), Management notices, etc.


5%

Acts as a backup to the Human Resources Assistant, and performs any other duties assigned.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

  1. Education: Completion of Secondary School (form VI) is required



  2. Prior experience: Three years of experience working in a Human Resources Department or a closely related field is required.



  3. Language proficiency: Level IV (fluent) in English (speaking, writing and reading) is required.



  4. Knowledge: Incumbent must have good working knowledge of Tanzanian Labor Laws.



  5. Skills and Abilities: Computer knowledge in various software is required. Must be highly organized, personable, tactful, capable of maintaining good working relationship with employees and supervisors.



SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

  1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or


  2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or


  3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus


  4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.


  5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

    A. Position Title
    B. Position Grade
    C. Vacancy Announcement Number (if known)
    D. Dates Available for Work
    E. First, Middle, & Last Names as well as any other names used
    F. Date and Place of Birth
    G. Current Address, Day, Evening, and Cell phone numbers
    H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
    I. U.S. Social Security Number and/or Identification Number
    J. Eligibility to work in the country (Yes or No)
    K. Special Accommodations the Mission needs to provide
    L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
    M. Days available to work
    N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
    O. U.S. Eligible Family Member and Veterans Hiring Preference
    P. Education
    Q. License, Skills, Training, Membership, & Recognition
    R. Language Skills
    S. Work Experience
    T. References



SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 2668001, Ext: 4137/4148/4233/4024
Fax: 2668321 or 2668238

The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Only the shortlisted Candidates will be contacted

CLOSING DATE OF THE POSITION: TBA

American Embassy - Human Resources Assistant American Embassy - Human Resources Assistant Reviewed by Unknown on 12:56:00 AM Rating: 5

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